I have created an MS Form that allows staff to request a document number. I have the form linked to an Excel spreadsheet. What I need is a workflow on when a new request is added to the spreadsheet, an email is sent to the requesting staff with the document number assigned from Excel.
So based on my photo: I want when a new row is added (into columns B:G), the pre-determined corresponding Agreement Control # from Column A is emailed to the requesting staff.
Hi @Woody2023
So the flow should be like below
user submits the MS forms
data is added into new row from B to G
Document number is obtained from corresponding A column to which new column is added
Email is sent to requestor with the document number
Right ?
Hi Nived, yes that is correct.
Yes. We have a pre-assigned numbers.
Hi @Woody2023
This is the flow design you can try , follow as per the below instructions.
For this i have created a form like below which take request title, request details and requestor name
Also to save details, i have created an excel like below
(this case, it has 3 columns to be filled via form, you can add required columns as needed )
Now let's look at flow design :
Step 1: Trigger the flow when the form is submitted using trigger when form is submitted
Step 2: get the response details for that submission using get response details
Step 3: use list rows in excel to get the first row which has Request Title is empty, where we will fill the form responses
As you see, i am using filter query Request_Title eq '' , which gives me list of all rows where Request_Title is empty and we will take top 1 row from that using Top parameter as shown above , by this you will get top 1 row which is to be updated with form responses
Step 4: next we will update the required row with the output got from list rows action like below
By this we will send ID to form submitter (requestor)
After running the flow, you will get results like below
A new row is added
email is sent with that ID
Hope this helps in building your use case 🙂
Mark it as solution if it resolves your query !
Hi Nived,
I am getting stuck on the Filter Query on the List Rows present in a table. Here is my workflow:
Hi @Woody2023
Does this one represent column name ?
Note one thing, currently power automate does not column name with spaces with using column in filter query in list rows in table action.
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