Automatically creating new folders inside a new Document Set

[ET55]

Hello,

Everytime me and my colleagues create a Document Set in one of the Document Libraries, we would then manually create several folders inside of it for information storage. I've wanted to create a flow to makes this process automatic, everytime when new Document Set is created there would be those several folders inside of it already.

This post has helped a lot since I've already figured out how to trigger my flow on the creation of new Document Set. However, when I try to make new folder be created in the newly created Document Set, I've faced a problem with path and how to navigate the new Document Set location:

Although the flow runs successfully, but strangely enough new folder called Shared Documents is then created in Document Library and the "NewFolder" is created inside of it.

I've also tried different path-related dynamic content options like Link to item/Full path but no result. So I think composing some formulas manually or HTTP requests should make it work, however, having such a limited knowledge makes it nearly impossible to even find something online for me.

Any help would be appreciated, thank you very much in advance.

ET55

[Jussaguy]

I am trying to accomplish the same thing. 

I have Document Set content enabled. When someone chooses to create a new document set, I would like the workflow to trigger and create subfolders within the new document set that is being created. I almost have it, but I cannot figure out what path to use for the new document set. The problem is that the new document set doesn't have a path because technically it doesn't exist yet. There has got to be a variable to use that basically says, "create the new folders in this newly created document set".

I just haven't figured it out yet. SOMEONE HELP!

[Jussaguy]

I figured it out!

First, let me explain what I have setup. I wanted a user to get multiple folders automatically created inside a new Document Set. I created a new document library, then I enabled the Document Set content type and I created my own content type (that is a document set) called Document Profile (call this whatever you want). I am not explaining how to do all of this. This explanation assumes you know how to do all of that. I am only explaining the flow.

Here is what the flow should look like when you are finished:

1.) Insert a new step in your new flow and use the "When a file is created (properties only)". This can be found under "Triggers".

2.) Select your "Site Address" and "Library Name". After you create this step, you want to access the settings of this step

3.) You need to add a "Trigger Condition" that tells the flow to run only when a specific content type is created. In this case, my content type is called "Document Profile". See screen shot below. Type every exactly below, except for the name of the content type. Replace that with the name of your content type. If you didn't create your own, then use "Document Set"

4.) This step is to add a "Compose" action, however, since you already did a similar action with the Trigger setting, I am not sure that you need to do it. However, since my flow is working, I left it alone. After you add this, you need to add the expression as shown in screen shot below. I am pretty sure you can skip this step.

5.) The final step is "Create a New Folder" step. You must repeat this step for each folder, depending on how many folders you want to generate. The important part of this step is to get the "PATH" correct. Use the "Name" value and then whatever name you want to call the folder. Do not forget to put your forward slashes in. It should look like this "/Name/foldername". See screenshot below.