Avoid concurrency between different flows

[MatheusSiqueira]

I have one sharepoint list fed by multiple flows triggered by different events. This list works like an index for multiple tasks in my area. When a SP list item is created, it generate a key (index) used by the flows to refer that demand. When the flows are triggered simultaneously, the same key is provided for both flows.

Is there a way to set multiple independent flows in a same schedule avoiding concurrency between them?

[creativeopinion]

@MatheusSiqueira Are both flows being triggered when a new SP Item is created (from the same list)? If so, you might consider using Trigger Conditions. 

Check out this YT Tutorial for more details on how to add Trigger Conditions to your flow: 4 Ways You Can Use Trigger Conditions in Your Microsoft Power Automate Flow

If you are using an Automated Cloud flow trigger in your flow—you need to consider adding trigger conditions.

Do YOU 🫵 know what a trigger condition is? Trigger conditions can be set in most flow triggers. These conditions you set must be true for the trigger to fire. In this Power Automate tutorial, I’m going to show you how to use trigger conditions in your flows to control when your Power Automate flows trigger.

If your plan has flow run limits—you can avoid triggering your flows unnecessarily by using trigger conditions.

I’ll cover four different flow examples that would benefit from trigger conditions:

⚡️ Triggering a flow when a column is changed to a specific value

⚡️ Triggering a Flow When an Event Updated or Deleted

⚡️ Triggering a Flow When a New Folder is Created

⚡️ Triggering a Flow When a Specific Email is Received I’ll also show you a trick on how to easily create the expressions needed and give you a few tips on how to troubleshoot your flow.

IN THIS VIDEO:

✅ Four different flows that would benefit from trigger conditions

✅ What is a trigger condition?

✅ How to add a trigger condition to your flow

✅ How to trigger a flow when a column is changed to a specific value

✅ How to trigger a flow when an event is updated or Deleted

✅ How to trigger a flow when a new folder is created

✅ How to trigger a flow when a specific email is received

✅ How to troubleshoot a trigger condition

✅ How to prevent case sensitivity issues with a trigger condition

✅ How to use the filter array action to easily compose an expression that can be used in a trigger condition

Hope this helps!

If I helped you solve your problem—please mark my post as a solution ✅.
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

[MatheusSiqueira]

Actually, I have two flows triggered by different Forms. They are focused on different matters, but the project basic properties are prospected in both forms. The idea is to create a single list that provide individual entry numbers to both forms entries.

[creativeopinion]

@MatheusSiqueira How are you generating the unique key?

[MatheusSiqueira]

The trigger of each flow is the submission of a response. After retrieve the response details, I perform a "Get Items" action on my list looking for the last entrance. Than, with a compose action, I increment the index value by 1 and use this incremented index on the "Create Items" with the responses of the form that triggered the flow.

 

Compose fomula

formatnumber(add(int(outputs('Get_items_-_status')?['body/value'][0]?['IndexUnificado']),1),'0000')

[creativeopinion · Accepted solution]

@MatheusSiqueira Because you are running the Get Items action in both flows—maybe simultaneously at times you might need to consider a different syntax. Possibly adding a prefix or suffix based on the form being filed. Or you might need to consider a different way to generate your key all together. 

Alternatively you can toggle your custom column to enforce unique values.

This would cause the Create Item action to fail if the ID you want to use has already been used. Though you'd need to run the Get Items action again which I don't believe is very efficient. It really depends on how often these forms are being filled out. 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution ✅.
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram