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Ben-R
Regular Visitor

Check if Progress is Complete for separate groups on one SP list

I have a list of tasks which have a status of 'Not Started' or 'Complete'. These tasks are attributed to the Leaver (as shown in the table below). I'd like my flow to know when all tasks are 'Complete' for one of the Leavers.

At the moment I have a flow which can check all of the list for 'Complete', and counts how many tasks there are on the entire list, and how many are complete, but I'd like it look for 'Complete' per Leaver. 

For example, using the table below, Matthew's Leaver Tasks are all 'Complete', whereas John and Finance Ltd are not yet 'Complete'. I'd like the flow to trigger a mail when only Matthew's Tasks are 'Complete'.

 

Leaver TypeLeaver NameLeaver TaskProgress
IndividualJohnANot Started
IndividualJohnBNot Started
IndividualJohnCComplete
IndividualJohnDNot Started
CompanyFinance LtdANot Started
CompanyFinance LtdBNot Started
CompanyFinance LtdCComplete
CompanyFinance LtdDNot Started
CompanyFinance LtdENot Started
CompanyFinance LtdFComplete
CompanyFinance LtdGNot Started
PairingMatthewAComplete
PairingMatthewBComplete
PairingMatthewCComplete

 

Current Flow finds Complete for all of Leavers, I just want to know when one of the Leavers is all Complete

 

BenR_0-1713861332306.png

BenR_1-1713861571869.png

BenR_2-1713861637626.png

 

 

Thanks all,

Ben-R

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Ben-R 

 

You could use another "Get items" action and apply filter query to get not completed records for a 'leaver name' passed by the trigger. Post that, check the length of output array return by previous get items action. If length is zero then it means there are no pending tasks for that user and finally send an email to the user.

 

 

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

 

Thanks
Manish Solanki
View my blog
Linkedin

View solution in original post

2 REPLIES 2

Hi @Ben-R 

 

You could use another "Get items" action and apply filter query to get not completed records for a 'leaver name' passed by the trigger. Post that, check the length of output array return by previous get items action. If length is zero then it means there are no pending tasks for that user and finally send an email to the user.

 

 

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

 

Thanks
Manish Solanki
View my blog
Linkedin

Thank you ManishSolanki, and apologies for the delay in replying. That absolutely worked, I've added a Compose to retrieve the modified field and used that in the filter on a new Get Items. Thanks very much for taking the time to respond.

 

 

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