Excel to SP List repeating not updating

[Allen03]

I have been trying to generate a flow that will pull information from an excel table and create/update the sharepoint list based on any changes or additions to the list. However every time I’ve tried copying some of the methods I’ve found through this community and on YouTube videos it works the first time but when the flow runs again it skips the update and just creates the whole list again below the one already in sharepoint. Can someone please direct me in the right direction. Here is the flow and some expanded content.

[v-yetonggu-msft]

Hi @Allen03 ，

Have you set filter query in Get items?

If you have set filter query, could you please show me the expression you set?

I guess it is because your filter query are set wrong, which causes condition to always return true.

Please check your filter query.

Best Regards,

Sunshine Gu

[Allen03]

the filter query in get items matches the first column from list and excel respectfully. In my case it is; Priority eq 'Priority'

[creativeopinion]

@Allen03 It's not idea to have a Get Items action inside an Apply to Each action. This is because each time your Apply to Each action loops through—it'll run the Get Items action. Instead, you should place the Get Items action OUTSIDE of the Apply to Each action and run it once. 

Then, with a Filter Array action, you can filter the items that:

• don't already exist in your SP List (aka items to add)
• exist already in your SP List (aka items to update)
• exist in SP but don't exist in your Excel table (aka items to delete)

Not sure how to use the Filter Array action? Refer to the first section of this YT Tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?

In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

IN THIS VIDEO:

✅ 3 Ways to Use the Filter Array Action

✅ How to use the Scope Action to Group Actions

✅ How to Check the Number of Items returned from a Filter Array Action

✅ How to Cross-Reference Data in Excel with a SharePoint List

✅ How the Filter Array Action Works

✅ How to Access the Dynamic Content from a Filter Array Action

✅ How to Filter Items by a Key

✅ How to Filter Items by Matching a Substring

✅ How to Use Multiple Conditions in a Filter Array Action

Hope this helps!

If I helped you solve your problem—please mark my post as a solution ✅.
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

[v-yetonggu-msft]

Hi @Allen03 ,

Please make sure that the type of the Priority column in your SharePoint list is equal to the type of the Priority column in your excel table.

If the two columns are equal in flow, you must ensure that the data is equal and the types are also equal.

Best Regards,

Sunshine Gu