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CRMCS
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Extract excel file details in sharepoint library with power automate

I have multiple excel files in a SharePoint library that each contain one worksheet with one table.

 

In the SharePoint library, I have columns for Row Count, Table Total and and Table Name that I want to retrieve with power automate when a new file is added to the library.

 

The idea is for a quick file validation before kicking off another more complex flow that I've built. 

 

What is the best way to build the flow?

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @CRMCS ,

 

There's probably an easier way to do this and there will be at least 8 people that say never use send keys in PAD; and agree, it's not my first option but when used properly they are very dependable.

 

To get the table name, in your cloud flow, use the Get Tables action, that's going to return some table data and will include the table name.  You can write that back to your SharePoint list.

 

Getting the row count and a total may require power automate desktop.  Here I'm making an assumption your single table always starts in A1 but could be in a different location.  So the first thing I am doing is counting rows and you have a variable value to send to SharePoint.  I wasn't sure what you mention by total, so guessing a column total amount?  Here I am going to the first available row in my amount column and auto summing, giving me my total amount.

 

This can be used in a run desktop flow action, get your row count and total, send the variable back to your cloud flow and post to SharePoint.

 

If this was helpful, please mark as a solution!  Always glad to help! Tom

 

trice602_1-1691204255938.png

 

 

trice602_0-1691204173873.png

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

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1 REPLY 1

Hi @CRMCS ,

 

There's probably an easier way to do this and there will be at least 8 people that say never use send keys in PAD; and agree, it's not my first option but when used properly they are very dependable.

 

To get the table name, in your cloud flow, use the Get Tables action, that's going to return some table data and will include the table name.  You can write that back to your SharePoint list.

 

Getting the row count and a total may require power automate desktop.  Here I'm making an assumption your single table always starts in A1 but could be in a different location.  So the first thing I am doing is counting rows and you have a variable value to send to SharePoint.  I wasn't sure what you mention by total, so guessing a column total amount?  Here I am going to the first available row in my amount column and auto summing, giving me my total amount.

 

This can be used in a run desktop flow action, get your row count and total, send the variable back to your cloud flow and post to SharePoint.

 

If this was helpful, please mark as a solution!  Always glad to help! Tom

 

trice602_1-1691204255938.png

 

 

trice602_0-1691204173873.png

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

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