Flow operation hitting action limit, optimization help

[wonka1234]

hi,

anyway I can optimize my flow so I dont get the action limit error?

this is the error - Looks like your flow's operation is hitting an action limit designed to protect the connector service being called.

first apply to each = Value from get items 3

second apply to each = Value from Get items 4

this flow is shared.

please help me optimize this!

[creativeopinion]

@wonka1234 To optimize your flow. You need to adjust the logic of your flow. It is not ideal to put a Get Items action inside an Apply to Each action. Instead, use a Filter Array action. Also, you need to look at your Apply to Each actions.

I think your flow can work with a single apply to each action. 

• Get all Items from List 1 (root of flow)
• Get all Items from List 2 (root of flow)
• Loop through all List 1 items
  • Filter Array List 2 to find match
  • Update Item – Use an expression to avoid using an apply to each action (refer to tutorial linked below)

You can refer to the YT video tutorials linked below.

Are you using the Microsoft Power Automate Filter Array Action wrong?

In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

IN THIS VIDEO:

✅ 3 Ways to Use the Filter Array Action

✅ How to use the Scope Action to Group Actions

✅ How to Check the Number of Items returned from a Filter Array Action

✅ How to Cross-Reference Data in Excel with a SharePoint List

✅ How the Filter Array Action Works

✅ How to Access the Dynamic Content from a Filter Array Action

✅ How to Filter Items by a Key

✅ How to Filter Items by Matching a Substring

✅ How to Use Multiple Conditions in a Filter Array Action

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3 Mistakes YOU 🫵 are Making with the Apply to Each Action in your Microsoft Power Automate Flow

In this video tutorial I’ll go over how to avoid these common mistakes when using the Apply to Each action in a Power Automate flow:

1️⃣ Looping through a Single Item

2️⃣ Creating Unnecessary Nested Loops

3️⃣ Looping through an Unfiltered Array

At the end of the video I share a few helpful insights when it comes to using the Apply to Each action in your flow.

I'll also cover:

✅ How to avoid the Apply to Each action with a single item array

✅ How to use the item() function to access dynamic content in an array

✅ How to prevent unnecessary nested Apply to Each action loops

✅ How to use the Select action

✅ How to convert an array to a string with the Select action

✅How to use the Filter Query field

✅ How to count the number of items in an array

✅ How to use a condition control

✅ How to use the concurrency control

✅ How to set a top count

✅ How to use Compose actions for troubleshooting

Hope this helps!

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