Folder Approval Automate

[CVPower]

Hi there, so I am trying to create a workflow where whenever a folder gets created or modified at a specific parent folder, it will trigger a flow and send an approval to our HR. For instance, if someone wants to create a folder with documents in them, then they would have to first go through a parent folder, and then attach the folder containing the documents in it.

The issue with this project is actually the very first step where my trigger starts with "When an item is created or modified" because if I have a folder containing 3 documents, then it will trigger 4 times and then will ask our HR to approve 4 times. If I used the "Get properties" function after the trigger and do not include Nested Items, then I will only get the name of the folder * 4 - HR will still have to approve 4 times. With Zip files, the flow works fine however if someone doesn't zip their folder then it will be a repeated issue again.

Ideally if possible and with your help, I want an approval where it will  contain the folder that's been created/modified from the documents with just one approval instead of multiple approvals - which is due to every item(document) being created/modified. Thank you for taking your time reading this and any help is greatly appreciated. 

[manuelstgomes · Accepted solution]

HI @CVPower 

You're almost there. You need to validate if the thing that is being changed is a folder or not. Something like this:

Can you please check if and let me know if you have any questions?

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Cheers
Manuel

[CVPower]

Thank you @manuelstgomes ,

One last thing, if person wants to add the file on the folder for approval- for instance let' say HR doesn't approve one of the documents, and then ask to resubmit. Then is there another condition I have to set so when the person resubmits a document, HR will still be receiving the folder only once? Thank you for taking your time helping.

[manuelstgomes]

Hi @CVPower 

You can validate that in the "No" part of the condition. You know it's a file, so you can send it for HR to approve. If it's rejected, you can delete the file and send the email to the person to re-submit it. Then, when the person submits the file again, HR gets another file, and if it's approved, the file is saved.

Is this what you need?

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Cheers
Manuel

[CVPower]

 Hi @manuelstgomes ,

I believe it worked, testing now actually. I really appreciated your help. If have any more questions, can I @ you? Thank you again.

[manuelstgomes]

Hi @CVPower 

Of course. I'm here to help 🙂

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Cheers
Manuel