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gopher1
Frequent Visitor

How to create a flow, triggered when a new item in a Sharepoint List is created, which will then select the relevant information (e.g. email) from referencing another Sharepoint List, then sending an approval request for multiple approvers to accept?

I started with a When an item is created trigger for a Sharepoint List, but how do I proceed with selecting a reference Sharepoint List to get the correct information. 

1st Sharepoint List, Books

IDBookName
1Hello

2nd Sharepoint List, BooksAuthors

IDBooksIDAuthorID
111
212

3rd Sharepoint List, Authors

IDAuthorNameAuthorEmail
1Bobbob@outlook.com
2Charliecharlie@outlook.com

 

How do I get the AuthorEmail information when an entry in the BooksAuthors list is added?

And send an approval to all the Authors after?

4 REPLIES 4

@gopher1 

After you setup the trigger when an item is created an point it to the "BookAuthors" list, you can add a new Get Items action.

 

This action will point to the "Authors" list, click on the show additional options icon and then on the filter query enter ID eq 'AuthorID' select AuthorID from the dynamic content.(for more information on filter query - OData Filter query in SharePoint Get items in Flow (sharepains.com))

 

Now you will be able to get the related author information for the item created in the BookAuthors table. After this you can set the approval action to send approval to the related author.

 

Gopala_Krishna_0-1617768726106.png

 

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gopher1
Frequent Visitor

Under start and wait for an approval, when I input an email from Get items, a 'apply to each' loop is created automatically. How to prevent that from occuring? Is there any way to use approval with external emails?

@gopher1 

As Get Items action returns the result as an array it is going into an apply to each loop, if you want the action not to go inside a loop you should have to use expression for the same.

 

You can find some great videos related to expressions - (222) power automate expressions - YouTube

 

For sending email to external users you can find the documentation here - Support for guest users in approvals - Release Notes | Microsoft Docs

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