cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Notification by mail using calculate date

Dear all,

 

Today i'm stuck trying to set up an alert (by email) based on calculated date.

All have been done into sharepoint side :

- Date of the creation of the document (Date 1)

- Date of review of this document (Date 2) 180 days after the creation of the document.

As i can't set an alert on calculate date i don't know how make this things working.

 

I was using the template created from sharepoint to configure an alert on classical date (date 1).

But not so easy to change this template for my needs.

deCastroTony_0-1667229804585.png

 

My actual flow layout is like that :

Recurrence

Get items

Apply to each

Send an email

 

Where can i add this news calculate date ? and how ?

 

Any help will be appreciate ;D

Many Thanks.

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Thanks @grantjenkins,

First of all if i understood well your steps i have to configure the date from utc to local time.

I think my sharepoint is allready setup in "french format".

Also i got an an error :

L'expression « Created ge '2022-05-06' and Created It '2022-05-07' » n'est pas valide. Creating query failed.

 

Not sure why, maybe due to french translation of the formula ? 

deCastroTony_0-1667396190570.png

 

deCastroTony_1-1667396212438.png

 

also do you know if it's possible to query a sharepoint list and do this trick ?

As you can see below, i have a column call 'Update' 11/10/2022 (means the last update on this docs) and sharepoint calculated a revision date. (column revision 09/04/2023 )

I wanted a notification by mail on 09 april 2023.

In all case thanks for your help.

 

 

deCastroTony_2-1667396427606.png

 

 

 

 

 

View solution in original post

4 REPLIES 4

You'll want to do two things:

 

Add a column 'StatusReviewed' or something like that.

 

You can then filter the results of the Get Items action in SharePoint to the items that have not been reviewed.

 

Within the Apply_to_each you add a condition step that will check if adddays(utcnow(),-180) is greater than the first date. And then you change the field StatusReviewed to yes and do everything you need to do with the entry. 

 

Make sense?

 

__________________________________
Please mark topics as solved if they are and give kudos to make people happy 🙂
Always interested to hear about solutions/problems in the education sector.

I've built a flow how I would likely achieve this.

 

Assumptions:

  • The review date is 180 days after document creation for ALL documents.

 

Steps:

  1. Trigger is scheduled daily
  2. Get date 180 days ago (Past Date)
  3. Convert Past Date to appropriate time zone and format with yyyy-MM-dd
  4. Get files with a Filter Query where Created is >= Past Date AND < (Past Date + 1)
  5. Loop through each of the files (will only contain files due for review)
    1. Send reminder email

 

Below is the full flow. I'll go into each of the actions.

grantjenkins_0-1667274215401.png

 

Trigger is Recurrence set to run daily at certain time.

 

Get past time will return the date from 180 days ago.

grantjenkins_1-1667274465141.png

 

Convert time zone will convert the past time into my time zone and format it as yyyy-MM-dd.

grantjenkins_2-1667274571906.png

 

Get files (properties only) used Filter Query to return only files where the Created date is greater than or equal to the past date and less than the past date + 1 (tomorrow). So, it will only return files that are due for review.

grantjenkins_3-1667274679108.png

The expression used to add 1 day is:

addDays(body('Convert_time_zone'), 1, 'yyyy-MM-dd')

 

Also, note that you'll need to enclose both the dates in your filter with single quotes.

 

You can then use an Apply to each to loop over each of the files and send the email reminder. The key thing to note here is that the files returned from Get files are only the ones that are due for review, so no need to have any conditions, etc.

grantjenkins_4-1667274899050.png

 


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Thanks @grantjenkins,

First of all if i understood well your steps i have to configure the date from utc to local time.

I think my sharepoint is allready setup in "french format".

Also i got an an error :

L'expression « Created ge '2022-05-06' and Created It '2022-05-07' » n'est pas valide. Creating query failed.

 

Not sure why, maybe due to french translation of the formula ? 

deCastroTony_0-1667396190570.png

 

deCastroTony_1-1667396212438.png

 

also do you know if it's possible to query a sharepoint list and do this trick ?

As you can see below, i have a column call 'Update' 11/10/2022 (means the last update on this docs) and sharepoint calculated a revision date. (column revision 09/04/2023 )

I wanted a notification by mail on 09 april 2023.

In all case thanks for your help.

 

 

deCastroTony_2-1667396427606.png

 

 

 

 

 

I finaly succeded with your help.

Get items

and full name without space of the sharepoint colums name.

In my case "mise à jour le" -> Mise_x0020__x00e0__x0020_jour_x0

deCastroTony_5-1667400926924.png

 

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,417)