cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Planner create additional tasks when a specific task completes

I am working on an automation to simplify our onboarding process, we are using planner and I have a flow that is triggered by a submission of a contact form, in addition to other steps it is creating a bucket then creating a task for one person to verify the new hires documentation, once he completes that task I want several other tasks created, I can accomplish this with the "when a task is completed" trigger the issue is that it looks for any task to be completed not a specific one and if there are multiple instances of this flow running it will complete all of them when any task in the planner is completed. This is what I have at the moment, it will sit until the do until times out then just complete the remaining steps whether the initial task has been marked complete or not.

 

flow1.jpg

flow2.jpg

14 REPLIES 14
ChristianAbata
Most Valuable Professional
Most Valuable Professional

hi @adam0s  I recently did a planner video I hope this can helps

Power Automate Tutorial - Create Planner Tasks from Excel - YouTube



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me:
Youtube: Christian Abata
Facebook: Power Automate LA
Power Automate examples: Power Automate examples

Thank you @ChristianAbata unfortunately this does not answer my question, I need to know how verify that a specific task has been completed and to perform additional steps after that specific task has been completed.

ChristianAbata
Most Valuable Professional
Most Valuable Professional

Oh @adam0s  to do that you need to create a new flow with the trigger see

trigger.PNG

 

and then you can manage the task with a condition



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me:
Youtube: Christian Abata
Facebook: Power Automate LA
Power Automate examples: Power Automate examples

Thank you again @ChristianAbata This does work however only if there is one instance of this flow running, if for example 2 people fill out the form in the initial trigger, I will have 2 buckets with the initial task created, if I complete the task in one bucket it will complete each instance of the flow that is running. I have tried using other dynamic inputs than title and I have tried adding dynamic data into the task title to try to get the flow to only complete one instance at a time but have had no luck.

 

adam0s_0-1607609933324.png

 

Update: Still not resolved but I believe that I have made some progress, I added dynamic content to the title of the created task and changed the condition to when the value Title from the when a task is completed trigger is equal to the title of the created task, this prevents the other running instances of the flow from also generating additional tasks when this one completes but it still ends the other flow instances with a conditional response of no. So now I just need to figure out what to put in the no side of this condition so that the flow does not end but continues to wait for the trigger from this instance is activated to produce a yes response.

adam0s_0-1607616166493.pngadam0s_1-1607616231376.png

 




I have a very ugly working solution to this problem, it is not perfect and I am hoping someone can help me clean this up. Essentially if the task in planner that completes is the task that the flow is looking for, then the flow completes as desired, if a task is completed in planner that is not the task that the flow is looking for it will go one level deeper into the "no" column, I have repeated this as deep as the nesting limitations will permit so that it will work until it gets a "no" 4 times then it will just end and send me a msg to tell me about it, I need a way to instruct the flow to continue looking for the correct completed task without this limitation. I hope someone can help me sort this out.{50B21C7C-9F2C-407D-B71D-43878F44ABBC}.png.jpg{BC29F60E-2A86-45AE-9557-479053C77DE1}.png.jpg

Hey, did you ever find a solution to this?  I am having a similar problem.  Also, I am having a hard time seeing the bottom picture.  Is there a higher resolution image of this?

Also looking for a solution to this. A higher-res image of your last comment would be great.

grietbroek
Frequent Visitor

@adam0sWhy are you not just ending the flow when the statement is NO? The flow will trigger again when an other task has been completed and this flow will then again check for the condition.

 

I find it frustrating that it is not possible to add parameters to the 'when a task is completed'. Many operations can be automated, but sometimes it is just not possible and you want to have a manual step (task) inside your flow. Right now it seems impossible to trigger the rest of the flow on a specific task completion.

 

I was wondering if it is possible by using the graph api where you would be able to set extra parameters. But not sure if this is possible with triggers?

grietbroek
Frequent Visitor

So I might find a possible solution, need to have some more tests but this is how it looks.

  1. Create a task.
  2. Set a variable like 'completeStatus' to 'false'.
  3. Create a 'Do until' and set this to 'Do until completeStatus = true'.
  4. Inside the do until you set 'when a task is completed as action'
  5. Thereafter you make a condition ie to check if the completed task has the same title
  6. If YES, set completeStatus to 'true' to leave the Do Untill
  7. if NO it will stay in the Do Until.

If logically reasoning, the Do Until will be waiting for the action inside. Thus, meaning that the loop will only end when a planner task actually gets completed. The max setting for this loop is 5000 so I guess it should give you more than enough space to wait for the correct task to be completed.

 

See image. Can others also check if this loop works? I've check with the max limit on 2 and it seems te be working.....Scherm­afbeelding 2022-11-12 om 10.49.28.png

vamsi4
New Member

Hi @grietbroek, thanks a lot for this. Could you please expand the do until loop, as for me its never ending the loop. 

Thanks

grietbroek
Frequent Visitor

@vamsi4Here you go.

Thanks, its working now. 

 

@grietbroek can you please share the full flow for this I am newbie with the power automate so I need the one by one process to understand. thanks in advance

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,334)