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Emtu
Regular Visitor

Send Email To Different People Based On File Name Using Flow

Hello,

 

I want to build a flow sending email attachments automatically to different people based on file name.

* The pdf files are in Onedrive folder ( might be moved to a sharepoint folder if necessary for building the flow)

* I save pdf files to a specific folder with a particular format;

"SupplierName_YYYYMM_EmplyeeShortName_InvoiceNo"

For examle:

Hilton_202407_CKent_123456

ItalianRestaturant_202407_CKent_789456

ThePlaza_202407_LLane_852963

TheRitz_202407_LLuthor_741852

 

I have a sharepoint list for the employee short names and corresponding emails

Emtu_1-1720439508707.png

 

So I want to build a flow which will send the pdf files (invoices) as attachment in an email to respective employee when a new file saved with her/his short name in the folder of employee travel expenses. 

For instance; 

Hilton_202407_CKent_123456 : will be sent to Clark Kent

ItalianRestaturant_202407_CKent_789456: will be sent to Clark Kent

ThePlaza_202407_LLane_852963: will be sent to Lois Lane

TheRitz_202407_LLuthor_741852: will be sent to Lex Luthor

Hope someone can help!

 

Thanks in advance!

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Emtu !

You can do it by using the following flow and replacing the trigger by the onedrive connector and by using in the variable varFileName the attachment name :

Tristan_D_0-1720445309319.png

Tristan_D_1-1720445329128.png


the contains can be removed, I just use it to check the condition manually : 

 

contains(variables('varFileName'),items('Apply_to_each')?['Title'])

 

 

Tristan_D_2-1720445421701.png

 

 

Tristan_D_3-1720445446211.png


That should do the trick 😉.

I let you try that and let me know if it helps.

T

View solution in original post

5 REPLIES 5

Hi @Emtu !

You can do it by using the following flow and replacing the trigger by the onedrive connector and by using in the variable varFileName the attachment name :

Tristan_D_0-1720445309319.png

Tristan_D_1-1720445329128.png


the contains can be removed, I just use it to check the condition manually : 

 

contains(variables('varFileName'),items('Apply_to_each')?['Title'])

 

 

Tristan_D_2-1720445421701.png

 

 

Tristan_D_3-1720445446211.png


That should do the trick 😉.

I let you try that and let me know if it helps.

T

Emtu
Regular Visitor

Actuallu no, it sent same email to everyone in the list.

ok so it means that you have an issue with your filter or contains.

Can you send me your flow's screenshots please ?

T

Emtu
Regular Visitor

I had skipped the "Compose" at first but now added and it works thank you!

That can happen 😉

Thanks for the feedback !

T

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