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SilasSmith
Regular Visitor

Send ing Email when anniversary date is equal current date

Hello everyone,

I'm new to Power Automate and I'm currently trying out some things. Now, I have a use case where I need some assistance.

In Excel i have an anniversary list that includes a name, opening date, and anniversary date. Now, I want the anniversary date to be compared to the current date (e.g., anniversary date = 28.09.2023, current date = 29.09.2023). If it matches, I want an email to be sent with the content of the column.

Unfortunately, I haven't been able to implement it. Does anyone have a tip for me?

Many regards, Silas

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @SilasSmith ,

 

Here's a working flow for you to make it your own!  In this example, I have two employees in my table and both of them have an anniversary date today!

 

trice602_0-1695920462220.png

 

trice602_1-1695920492964.png

 

My flow is triggered on a schedule and runs every day 7 days a week.

 

trice602_2-1695920534024.png

 

Next I use the following expression in my filter query in List rows present in a table:

 

formatDateTime(utcNow(),'yyyy-MM-dd')
 
So the AnniversaryDate (the column name in my excel table) equal, entered as eq is today's date, shown below.
 
trice602_3-1695920631733.png

 

Next with the values I returned I create a Send Email (V2).  When I select anything from the values in my List rows, this will automatically get wrapped in an apply to each action, so for each employee, send an email.

 

trice602_4-1695920705927.png

 

Always glad to help!

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

View solution in original post

5 REPLIES 5

Hi @SilasSmith ,

 

Here's a working flow for you to make it your own!  In this example, I have two employees in my table and both of them have an anniversary date today!

 

trice602_0-1695920462220.png

 

trice602_1-1695920492964.png

 

My flow is triggered on a schedule and runs every day 7 days a week.

 

trice602_2-1695920534024.png

 

Next I use the following expression in my filter query in List rows present in a table:

 

formatDateTime(utcNow(),'yyyy-MM-dd')
 
So the AnniversaryDate (the column name in my excel table) equal, entered as eq is today's date, shown below.
 
trice602_3-1695920631733.png

 

Next with the values I returned I create a Send Email (V2).  When I select anything from the values in my List rows, this will automatically get wrapped in an apply to each action, so for each employee, send an email.

 

trice602_4-1695920705927.png

 

Always glad to help!

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn
SilasSmith
Regular Visitor

Hi @trice602 , 

thank you very much for your help and detailed explanation. I'll recreate it in the next few days and then give you feedback 🙂

Best regards
Silas

SilasSmith
Regular Visitor

Hi @trice602 , 

Thank you very much for your help; I was able to implement my project with it. I've been tinkering around and testing some things over the past few days, but now I'm encountering some issues with the date formatting.

I want to include a date in the email, and in my Excel spreadsheet, the date is in the format, for example, "22.12.23." However, when I insert the date into the email, it's being displayed in the default format as "45240" 😞 

Bildschirmfoto 2023-10-10 um 10.00.55.png


It seems that Power Automate is unable to read and adopt the formatting from Excel.

I'm currently trying to format the date using "formatDateTime(@{items('FormatTime_for_Jubiläum')?['5Jubilaeum']},'dd.MM.yy','de')," but the output is still "formatDateTime(45240,'dd.MM.yy','de')."
Bildschirmfoto 2023-10-10 um 09.56.31.png

Bildschirmfoto 2023-10-10 um 09.58.17.png


In Excel, the cells are also formatted as dates.

Bildschirmfoto 2023-10-10 um 09.58.47.png

Do you have any tips for this?

Best regards
Silas

SilasSmith
Regular Visitor

Bildschirmfoto 2023-10-10 um 10.48.33.png

I have continued testing, and I have also resolved the issue with the time formatting.

Thank you very much for the quick and excellent assistance.

Problem is solved and case closed 😉 

Nice!  Have a great day over there!

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

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