I've created an app that takes user input and puts it in a Power Automate flow. Part of the flow is creating a file in a secure location that I do NOT want all of my users to have access to. Until now, I've used MS Forms to trigger all my flows, and it allows me to create and save files in any location I have access to, even if the user completing the form does not have access to it.
It seems this is not the case with PowerApps because the user must have access to the sharepoint where things are being saved. Is there any workaround to this? I find it hard to believe there aren't any use cases for collecting user input to then save a file somewhere that user does not have access to.
But if users are creating new records on an SP list, don't they need to have access to it? This creates the same privacy problem with giving them access to the area the files are stored in.
I may have come up with a solution but need to see what others think because this may be a GDPR issue:
If I remove the users from the Sharepoint group BUT grant them access to the folder, it seems to be impossible for them to navigate to the folder to see the SP list or the files others have created. Does this seem correct?
Edit: Nope, this doesn't work. The folder shows up in the "Shared" section on the users OneDrive page. Very annoying. I really can't believe that PowerApps cannot be used to collect confidential information. Surely I'm missing something?
Edit 2: The solution is here in case anyone is looking https://powerusers.microsoft.com/t5/Building-Power-Apps/User-should-only-be-able-to-see-own-data-in-...
Have the PowerApp write to a sharepoint list that is set so people can only see items they have created. Run a separate flow that is triggered when an item is updated/created and use this flow to create the files.
Hi @STA-Admin ,
Yes, there is a quite easy workaround.
This process also has other useful functions with connectors all users may not have access to.
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Hi @STA-Admin ,
Just checking if you got the result you were looking for on this thread. Happy to help further if not.
Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.
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Hi @WarrenBelz ,
Would this work for a flow that's suddenly stopped working?
It works perfectly for me if I use the PowerApp that links to the flow, but if anyone else tries to do the same thing using the App (I've saved, refreshed, cleared cache etc) I keep getting the following "Access Denied" error when the flow tries to upload a file to a Sharepoint document library:
Any idea why it's suddenly decided to go pear-shaped on me and will the above post work? I don't want to rework things if I don't have to.
Thanks 🙂
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