Warehouse Management App

[VincentGiovanni]

Hello great community!

I´m a Warehouse Manager for a construction company where on our current project possess a warehouse tent with over 2000k + articles, we´ve around 200+ workers that come through the warehouse 24/6 and I´ve been assigned a task which I hope to achieve that´ll be a great for my career if I succeed.

I´ve been assigned by my company a big task by implementing an app where you´re able to scan out Multiple products through QR-Codes, by first scanning it´s ID06 (Which is a personal construction ID Card), and thereafter scanning multiple products that gets taken out of the warehouse.

What I need to do is create an app where the quantity in stock will reduce on each product that has been added to the list in the app (supposedly a collection)

At the moment I´ve got a SharePoint List where I store the following columns

1. ArticleNr (Single Line Of Text)
2. ProductName (Single Line Of Text)
3. Quantity (Number)
4. Price (Currency) 
5. Unit (Choice)
6. QR (Image)
7. Base64Text (MultiLine Text)
8. Location (Choice)

Any ideas how to construct the application, should I instead divide my Sharepoint List into several individual lists?

Is there a possibility to adjust the quantity based on the QR code scanned?

Best Regards

Vincent

[Minor7th]

I would start with couple of questions:

How will the items added to the warehouse? (increasing the stock count)

What would it look like in the front end? (scanning the code of the device, manually typing the code / any additional hardware to achieve this?

Where would the app be hosted? (an iPad)

Do we need to store the information of user logs?(User A took Item1, Item2, Item 3 on Date). This might need a separate SharePoint list to store the user logs.

Does the physical item has QR Code?

[VincentGiovanni]

How will the items added to the warehouse? (increasing the stock count) 

1.  The plan is that the Warehouse staff will add stock value when deliveries arrive, in short, they search for the products article number, the gallery will display the item, and thereafter go into edit mode and add the quantity arrived, then save.

What would it look like in the front end? (scanning the code of the device, manually typing the code / any additional hardware to achieve this?

• The scanning will be done through a phone device available for all the visitors, they´ll scan the physical QR-code which is on the storage box, the scanning will display the item in a Label, then the user put the quantity taken, and add to collection.

Where would the app be hosted? (an iPad)

• Phone 

Do we need to store the information of user logs?(User A took Item1, Item2, Item 3 on Date). This might need a separate SharePoint list to store the user logs.

• Yes, the plan is to patch the Id-card, Material scanned, quantity taken, Timestamp from the user into a separate SP list which is already created.

Does the physical item has QR Code?

• All the items has a physical QR-code which is also stored in our Warehouse Inventory Sharepoint list as an Image.

I hope that the answers provided are useful and thank you for the interest!

Best Regards

Vincent

[LukeShive]

You will need multiple lists:

1. that stores all the information about items on the warehouse (article_nr, barcode, saldo, location, arival_date, last_counting_date, etc.... - depends on complexity of information this can be an either single list or multiple related lists)

2. list that store information about users (user_id, user_name, etc....)

3. history list that stores information about actions performed by users (user_id, operation_date, operation_type, barcode)

4. suppliers list (supp_id, supp_name, etc...)

5. deliveries list (inv_nr, supp_id, eta_date, etc....)

6 .... it all really depends on how many things You want to track and automatize.

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@VincentGiovanni wrote:

1.  The plan is that the Warehouse staff will add stock value when deliveries arrive, in short, they search for the products article number, the gallery will display the item, and thereafter go into edit mode and add the quantity arrived, then save.

---

Make dropdown to select article, than scan barcodes into colection, show scanned barcodes in gallery with option to edit their saldo, than transfer collection into sharepoint list.

Or if you have data about upcoming deliveries it can be even easier for end point users:

Make dropdown to select upcoming delivery, show data in gallery and transfer information about delivery into proper lists ...

Really there is a lot of possibilities to do this ... a lot depends on what You already have in place and how advanced You want it to do.

[VincentGiovanni]

Hello again!

Thank you for the assistance, it's greatly appreciated!
Basically, the struggle I have is how to make the quantity that the user input reduce the stock value of my Warehouse Stock SP list.

As the user scan the QR-Code of the physical Item, and thereafter puts a number value, they press submit/Save and then I need the code for it to change the stock value, I can't really match the scanned QR-Code to the item in my Inventory Sharepoint List, maybe It's because the QR stored in my SP list is an Image column.

That's what I really need the help for me to be able to continue with the rest.

Best Regards
Vincent

[LukeShive]

If Your stored barcodes are images You will need a way to compare them to scanned barcodes. That be either easy or impossible depends on Your images.

For example:

1. If You have already data in the images stored in some other way, lets say every image name is actual barcode on the image than You will need to compare scanned barcode to image file name ... if You have data about barcodes stored on the images in some other way than compare those to scanned barcodes

2. If You don't have data ... than You will need to get it. If it's just a few images than do it "by hand" if it's not than You can read image data using for example Power Automate AI Builder. I have used it before for similar things and it usually works quite nice, a lot depends on image quality and data complexity on the image and with Power Automate flow You can make this an reliable automated solution.