Birthday - Send a reminder 3 days before date of birth

[Babac]

Hi there,

I hope my email finds you well.

I am trying to create a flow.

I want to send a reminder 3 days before the date of birth of an employee.

This flow should run everyday.

I have attached some screenshots for your review:

Compose1:
formatDateTime(outputs('Compose'),'dd-MM'😞

Delayuntil:

addDays(outputs('Compose_1'),-3,'2022-01-01 12:30:00Z')

[Nived_Nambiar]

Hi @Babac 

Since you are running the flow everyday - why you need to do delay the flow until last 3 days - you can check whether the number of days b/w flow execution date and given date of birth of employee and see whether it is 3 days or not , if it is 3 days , Then send a email reminder to notify the flow.

Thanks & Regards,

Nived N 🚀

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[Srini007]

Hi @Babac 

For making it simpler, after getting the Items from Sharepoint list

Format the date value as below by a compose action

AddDays('YourDateOfBirthdayValue', 3, 'dd-MM')

Above will convert your sharepoint list value of employee to Date and Month by adding 3 days to that

Now place a condition and write as below

Your compose Value is equal to formatDateTime(utcNow(), 'dd-MM')

Now place a send mail action in Yes block

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Srini

[creativeopinion]

@Babac 

Instead of using the Apply to Each action to loop through all items in your SP list and run a condition check on each item to see if their anniversary date is today—it's much more efficient to use a Filter Array action. This way you can filter out the items returned from your SP list first before you loop through them. 

I cover how to do that in this YT Tutorial: Send Emails Based on a 📆 Date Column in SharePoint with Microsoft Power Automate

In this Microsoft Power Automate tutorial, I’ll show you how to build a flow that will send a Happy Birthday email to a user based on a date column in a SharePoint list. The SharePoint list also contains a column with a Manager’s name which we’ll use to send a three-day and day of reminder to the user’s manager.

This automation will use the Filter Array action to filter out all SharePoint list items where the user’s birthday is today or in three days. This flow can apply to a variety of scenarios such as:

📅 Student Birthdays

📅 Project Due Dates

📅 Contract/Membership Renewals

📅 License Expirations

📅 Client Anniversaries

---

IN THIS VIDEO:

✅ How to Send an Email based on a Date Column in SharePoint

✅ Using the Recurrence Trigger in Power Automate

✅How to Use the Filter Array Action with multiple conditions

✅ How to Get Dynamic Content from a Filter Array Action

✅How to Get a Date Three Days from Today

✅ How to Create a Dynamic Date Based on utcNow()

✅ How to Return a Count of Items

✅ How to initialize and set a variable

✅ How to use the Send an Email (V2) action

✅ How to send test emails

Hope this helps!

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