I have lost my flows

[PaulSD]

Hello,
I use a flow to parse information from an email and update a Trello board from the information.

The flow is still running - however, I can not find it anywhere in my list of flows. I have logged into a number of different MS accounts trying to track it down (it has been a long time since I have needed to edit it) - but every account has no flows.

I am at a loss of what to do, I can't even turn it off if I made a new one, does anyone have any troubleshooting ideas to try and track down a rogue flow? 

Thanks

[David_MA]

I have never encountered this issue, so I don't really have an answer. However, you said you cannot find it in the list of flows, but you also said you checked every account, and every account has no flows. So, are you seeing flows listed but not the one you want, or every listing is empty? If every listing is empty, I would:

1. Check with your IT department to make sure they didn't delete your flows or migrate them to another environment or change your licensing without telling you. 
2. If you are seeing a list of flows, and you have a lot of flows, did you scroll to the bottom and click show more?
3. Did you check the "Shared with me" tab to see if they are listed there. Maybe you added one of your other accounts as an owner, which would then move them to this tab.

To help me find my flows, I set up a variable in each flow to return the link to the flow. If you use this expression, it will generate the link to the details screen of the flow:

concat(concat(concat('https://make.powerautomate.com/environments/', workflow()?['tags']['environmentName'],'/flows/',workflow()?['name'],'/details')))

You can put it in a Compose action to generate the link and put the output in any e-mail actions in your flow.

Instead of showing "IT Automation Services" in the link, I use an image as most users do not think the image is a link. This has helped me so many times when users come back and ask for changes to a flow months later. I just ask them to forward one of the flow e-mails and then I can click on the link to open it directly.

Sorry I cannot be more helpful. Good luck!

[Expiscornovus]

Hi @PaulSD,

I have used CLI for Microsoft 365 for this before. With this command line tool you can query for flows with this action within each of your environments via the flow list command. It uses the JMESPath query language and also allows you to search for the names of actions, etc.

Below is an example for the Update a Board action of the Trello connector.

In my dev environment I have 2500 Power Automate flows. It can find a single flow by Operation ID of the action listed in the connector docs, in this case UpdateBoard.

m365 login
$environmentname = "YourEnvironmentGUID"
m365 flow list --environmentName $environmentname --query "[?properties.definitionSummary.actions[?swaggerOperationId == 'UpdateBoard']].{Title: displayName, Id: id}" --output text --asAdmin

I got a blog about this approach as well:

https://www.expiscornovus.com/2023/05/17/find-flows-using-jmespath-queries/

Hopefully that will make the search for the rogue flow a bit easier?

[David_MA]

@Expiscornovus reply made me think of one more thing you can check. Has your company set up the Power Platform CoE Started Kit (Microsoft Power Platform Center of Excellence Kit - Power Platform | Microsoft Learn)? If so, have someone check it as it can list every flow in every environment by owner of the flow.