Convert Open Registration for Power Apps portal to Request Access

[Anonymous]

Hello Community Experts!

Could anyone please let me know how we can convert the Open Registration page into a Request for Portal Access in Power Apps Portals? I know there is an option for Redeem Invitation but I do not want to invite users to the portal. Instead when a user requests access for the Portal, a mail which contains the user details should be sent to the administrator and when the access is approved by the administrator, User should be allowed to access the Portal Pages. Could anyone please let me know how to achieve this..

Your help is greatly appreciated!

Thank you..

[justinburch]

Hi @Anonymous,

This wouldn't be a Portal situation, per se. You would need to setup your Portal's permissions to not be based on Authenticated User, and instead create a Web Role to give your permissions to. Then create a Power Automate, or other automated process, to send an email on registration (various options here - one example: On Create of a Contact where Username contains data and "Created By" Full Name is "SYSTEM" - note it must be done this way, you won't find SYSTEM if you just try to do Created By == SYSTEM, etc.). There you can link to the record, and in the record you can create a subgrid of Web Roles for the admin to grant. Otherwise, if it needs to be more automated, you could create a button (or a flag, some other field, etc.) that associates the intended Web Role, but this might be over-engineering the process since it'll just do the same thing - depends on your security requirements and desire for technical debt.

Example FetchXML if you use Power Automate and want to use FetchXML filter

<fetch version="1.0" output-format="xml-platform" mapping="logical" distinct="false">
  <entity name="contact">
    <attribute name="fullname" />
    <attribute name="contactid" />
    <order attribute="fullname" descending="false" />
    <link-entity name="systemuser" from="systemuserid" to="createdby" link-type="inner" alias="ab">
      <filter type="and">
        <condition attribute="fullname" operator="eq" value="SYSTEM" />
      </filter>
    </link-entity>
  </entity>
</fetch>