Flow Approval automate to next approval after "n" ...

darsh · ‎04-24-2020

Can you please help me

I have an approval flow that send an email to approver when a new item is added into sharepoint list. I need to forward the approval process to second approver if first appover doesn't respond after 5 days .

Please help i need urgently

chsanche · ‎04-24-2020

Hi @darsh

Unfortunately, when you send an approval, the approval will wait up to 28 days and if no response, the approval will be cancelled, but we can't track in the Flow if the approvals are not answered in a period of days.

Best Regards

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Pstork1 · ‎04-24-2020

The way I've done this in the past is to start two parallel branches. One to send the inital approval and another with a Loop that delays for the number of days you want to wait. The first branch will update a variable when the approval is returned and the second branch will periodically check that variable. If the loop finishes its full run and the variable shows the approval hasn't been sent then use CDS to cancel the initial approval and send a new one to the second person. It won't clean up the email from the initial approval, but it will work otherwise. Be sure to use the Create an Approval before going into the parallel branches, and a wait for approval in the first branch. Then you'll have the ID of the approval so you can cancel it in the second branch.

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darsh · ‎04-25-2020

@Pstork1

Thank you for the solution

Can you get me the the flow as a ScreenShot so it will be more helpful to me to get understand

Pstork1 · ‎04-25-2020

Here's a screenshot of one I did in the past. The approval is set to Timeout after a certain period. If it times out then the Right hand path runs. If it doesn't then the left hand path runs.

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darsh · ‎04-27-2020

Hello @Pstork1

Sorry for trouble

I got what are you trying to say , can you define me each and every branch what have you did .

You can send the Screen shot of that .

Or else can we connect if you don't mind.

teylyn1 · ‎06-02-2020

@chsanche Your statement is not quite correct. You can shorten the approval run time and you can indeed check if the approval has been actioned. Check out my blog https://teylyn.com/2020/01/07/timing-microsoft-powerautomate-approval-reminders/