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Rookie_User
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Issue With Flow Pulling Data From A List

I have set up a sequential approval flow that is triggered by right-clicking on any file and selecting to run the flow. The flow then proceeds to file properties to populate the approval card, and to get approver items from a sharepoint list I've created. This list has 3 entries, each of which are assigned a level to allow the flow decide at what step each approver gets brought into the process (so if user is assigned level 1, they get the first approval request, user who is assigned level 2 won't receive an approval request until level 1 user approves and so on).

My issue is that the list of approvers is dynamic, so for example I changed the level 2 approver to someone else. I re-ran the flow with this new approver but it continues to send the approval request to the old approver. If I look into the outputs of the flow results for the Get Items - Approvers step, it looks like it's pulling the correct data from the list. However, when it gets to the Apply to Each Approver Stage, it still seems to be using the old data for the second approval.

Any ideas why this might be, it's important that I can change approvers or the order their approval is sought, hence why I used the list in the first place e.g. I wanted to be able to easily change approvers as necessary?

Attached Powerpoint has 2 screenshots below of the flow process, let me know if there's something specific you need to look at.

All suggestions greatly appreciated.

 

 

 

2 REPLIES 2
SudeepGhatakNZ
Multi Super User
Multi Super User

Having approval action in a loop is not going to work.

What I suggest you do is:

1) Loop through the list of approvers and create a concatenated string like (a@abc.com;b@abc.com;c@abc.com)

2) Add a single approval action assigned to this concatenated string

 

 

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com
Rookie_User
Regular Visitor

Sudeep, first off, thanks for replying, all assistance is greatly appreciated. As it turns out, I went back over my build from scratch yesterday, and found the issue which it was pulling from the wrong list, hence it was sending all approvals to the wrong user. Therefore, can't verify if what you suggested above worked. However, what I can say is that the loop is working for me, I have a condition in that it won't move to the next approver unless the outcome for the previous approver is an Approval. The build I'm using is broadly based on the approach suggested in this Mark Weston video.

(1657) FlowBites: Creation sequential approval processes in Power Automate - YouTube

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