Adaptive cards to multiple teams users

[Padamsimh]

Hi All,

I have created a flow to send adaptive cards to multiple user and wait for the response and the flow is sending cards but problem is adaptive cards are showing up sequentially. Once the first user provides their response, the Flow will continue by sending the same card to the second user, then it will wait for that user to respond, and so on.
How can I send cards to all users at the same time and wait for the response and also can we keep this response optional since not all users will respond to it( considering some of them are on leave or busy with meetings).

Any assistance would be great.

Thank you.

[fchopo]

Hello @Padamsimh 

Are you getting the approvers on a "for each loop" and sending a unique approval for each of them? If you create a flow like the following, the adapative card is sent in parallel for every user:

Regards,

Ferran

[Padamsimh]

Thanks @fchopo  for your reply.

However I haven't created flow to get approvals.

Actually I am sending weekly time-sheet(work hours) submission reminders to the team members and want them reply with their current time-sheet status(Submitted/Not submitted/Later).

I provided text-box for input and submit button in the card. Want to collect their responses as output and save it in excel file.

Currently posting the adaptive card to teams users and waiting for response but since cards are going out one at a time and waiting for first user respond then it goes to second user and so on.

I just want all team members to receive cards at the same time and then want to keep response optional as not all can reply to it and in this case I want my flow to collect the responses as well.

Please let me know if its possible in ms flow.

Regards,
Padam

[Padamsimh]

Hi All,

I have changed  Concurrency Control setting of Apply to each action and now multiple users received cards at the same time.

But yes I still have to wait for all responses to end the flow run successfully and not sure if collection of responses also happens sequentially.

Is there is anything to skip the responses in case some users choose not to respond to the card questions and flow still checks with other users and ends successfully after collecting only submitted responses?

Regards,

Padamisimh

[fchopo]

Hello @Padamsimh 

It will wait for a response during a maximum of 30 days. After those days, there will be a "timeout" error, which you can capture and continue executing the flow.

Hope it helps!

Ferran

[Padamsimh]

Hi @fchopo 

Thank you. It works.

I have one more question about these adaptive cards.

My adaptive cards are to collect user inputs so once they answer question in textboxes and hit submit; how do collect their answers as output and pass them to my excel file present in onedrive.

I have tried using 'update rows' for excel online but I dont see any dynamic contents to fetch outputs from adaptive card which ran successfully.

Thank you 🙂

[fchopo · Accepted solution]

Hello @Padamsimh 

You could get the response data using the following expression:

body('Post_an_Adaptive_Card_to_a_Teams_user_and_wait_for_a_response')?['data']?['name_of_field']

where 'name_of_field' is the name of the field with the data you want to insert in Excel.

Hope it helps!
Ferran 

[Padamsimh]

Hi @fchopo 

It works for me. Awesome 🙂 accepting above solution.

Thanks for your prompt reply on my queries.😊

Regards,

Padamsimh

[RandyAr]

@Padamsimh Use the insert new row! 
You’ll be able to add the answers you collect.

[MarinaPA]

Hi @Padamsimh how were you able to change concurrency and how did you set it up? I've done the same on my apply to each and still won't send adaptive card to all users at the same time? Can you please share your steps. Thank you 

[Anonymous]

Flow checker

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Errors(1)

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Apply to each(1)

Correct to include a valid reference to 'Post_an_Adaptive_Card_to_a_Teams_user_and_wait_for_a_response' for the input parameter(s) of action 'Apply_to_each'.

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Warnings(0)

Hi @fchopo  I am getting this error, how can i fix this issue ?

Flow checker
Correct to include a valid reference to 'Post_an_Adaptive_Card_to_a_Teams_user_and_wait_for_a_response' for the input parameter(s) of action 'Apply_to_each'.

[MDSPrasanth]

Hi @fchopo 

In one of your comment you mentioned that wait for response max of 30 days. Is there any way to make the changes to wait for response for some hours like that? Please let me know.

Thanks.

[fchopo]

Hi @MDSPrasanth 
Please, check this out: How to set expiry/ timeout for Approval flows in Power Automate - Debajit's Power Apps & Dynamics 36...

Please, next time open a new thread, so it can help others!

Ferran

[mallelajyothi]

How to send the Adaptive card to multiple users at a time using child flow