Approval Flow with Delegates - end flow after one approval from each dept. and update Approval Date in SP List

[lyndseylula]

I have the following setup: 

SharePoint List in place for change committee log. Item is selected and approval flow started.

Another SharePoint List exists for Principal and Delegate Approver for each department.

Flow I'm working on grabs the list of approvers and starts and waits for an approval to all principals. If any principal doesn't respond within X days, then it starts an approval to the delegate for that department. Rule is that we need one approval from each Business Area.

All approval responses are logged on SharePoint List. (All set to me currently for testing.)

I can't find a way to close the flow, where it knows that one person from each department has approved and there have been no rejections. Once an approval from each dept. has been received, I want to stop the flow and update the "Date Approved" in the SharePoint List.

Thank you for any help!

[Pstork1 · Accepted solution]

Instead of doing a single approval for all the departments together I would do either parallel branches or a concurrent loop with one approval per department.  That way it will automatically end after all departments have responded.  Also create a variable to hold the overall approval status.  If any one department rejects then set the status to rejected.  At the end check the status.  If its rejected by at least one then its rejected.

[lyndseylula]

Thank you, I did start with parallel branches but it didn’t seem very elegant as if I make a change to any branch I have to do it for all, which gets messy. I’ve tried looking up “concurrent loop” but am not finding much that explains it. Do you perhaps have a link I could refer to? Much appreciated.

[Pstork1]

Concurrent loop just means putting them all in an Apply to Each loop and turning on Parallelism in the settings.  You can run up to 50 loops in parallel. That's the degree of parallelism.  The default is to run each loop one after another with parallelism disabled.