cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
JimmyWork
Resident Rockstar
Resident Rockstar

Copy file to location, maintaining version history

Hi

 

Is it possible to use flow to copy a file to another document library and maintaining full metadata and version history?

If i can't maintain version history of the file can i atleast extract the version from the original file and use that number to display what version it is?

 

  • User publish a major version in a sharepoint library.
  • Flow will copy the approved file to another location (File at new location alwasy gets version 1.0 at the moments even if the published file is version 8.0.

 

I understand while using copy i create a new file the new file then gets version 1.0 because it is a a new file. But i need the version history of the orginal file to match. 

 

If i can't get the version history with me, can i atleast display the correct version number? Maybe get the version history number fomr using a "Send HTTP Request" and then save the version number as a variable and then use another "Send HTTP Request" Patch to get the version number into the version column of the file i copied.

 

I know i can get the version history of the orginal file using this flow.

https://sergeluca.wordpress.com/2018/07/31/get-the-version-of-a-sharepoint-list-item-with-flow/

 

But how can i patch it into the new location where the file was copied to? 

1 ACCEPTED SOLUTION

Accepted Solutions
v-bacao-msft
Community Support
Community Support

Hi @JimmyWork ,

 

As you mentioned, if Copy File, the version information of the file will not be maintained.

You have come up with a more reasonable solution, use a Column to record the version information of the source file, and record it to the Destination File.

 

Please first use Send an HTTP request to SharePoint action to get the version number of the source file, and then use Update file properties action to update the specified Column.

 

Image reference:11.PNG

Expression:

body('Send_an_HTTP_request_to_SharePoint')['d']['Odata__UIVersionString']

Please take a try.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

7 REPLIES 7
v-bacao-msft
Community Support
Community Support

Hi @JimmyWork ,

 

As you mentioned, if Copy File, the version information of the file will not be maintained.

You have come up with a more reasonable solution, use a Column to record the version information of the source file, and record it to the Destination File.

 

Please first use Send an HTTP request to SharePoint action to get the version number of the source file, and then use Update file properties action to update the specified Column.

 

Image reference:11.PNG

Expression:

body('Send_an_HTTP_request_to_SharePoint')['d']['Odata__UIVersionString']

Please take a try.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

@v-bacao-msft  in my case sourcefile version option not showing in my updatefile properties action. ihave Spversion but update Spversion cant change the version of file.updatefile.PNG

@Anonymous 

 

I did it like this.
Use following body for JSON Scheme, then you will get the following dynamic content to pick from. MinorVersion, MajorVersion, UIVersion and so on. You can use that to update the field.

{
    "type": "object",
    "properties": {
        "d": {
            "type": "object",
            "properties": {
                "__metadata": {
                    "type": "object",
                    "properties": {
                        "id": {
                            "type": "string"
                        },
                        "uri": {
                            "type": "string"
                        },
                        "type": {
                            "type": "string"
                        }
                    }
                },
                "Author": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "CheckedOutByUser": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "EffectiveInformationRightsManagementSettings": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "InformationRightsManagementSettings": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "ListItemAllFields": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "LockedByUser": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "ModifiedBy": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "Properties": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "VersionEvents": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "Versions": {
                    "type": "object",
                    "properties": {
                        "__deferred": {
                            "type": "object",
                            "properties": {
                                "uri": {
                                    "type": "string"
                                }
                            }
                        }
                    }
                },
                "CheckInComment": {
                    "type": "string"
                },
                "CheckOutType": {
                    "type": "integer"
                },
                "ContentTag": {
                    "type": "string"
                },
                "CustomizedPageStatus": {
                    "type": "integer"
                },
                "ETag": {
                    "type": "string"
                },
                "Exists": {
                    "type": "boolean"
                },
                "IrmEnabled": {
                    "type": "boolean"
                },
                "Length": {
                    "type": "string"
                },
                "Level": {
                    "type": "integer"
                },
                "LinkingUri": {
                    "type": "string"
                },
                "LinkingUrl": {
                    "type": "string"
                },
                "MajorVersion": {
                    "type": "integer"
                },
                "MinorVersion": {
                    "type": "integer"
                },
                "Name": {
                    "type": "string"
                },
                "ServerRelativeUrl": {
                    "type": "string"
                },
                "TimeCreated": {
                    "type": "string"
                },
                "TimeLastModified": {
                    "type": "string"
                },
                "Title": {
                    "type": "string"
                },
                "UIVersion": {
                    "type": "integer"
                },
                "UIVersionLabel": {
                    "type": "string"
                },
                "UniqueId": {
                    "type": "string"
                }
            }
        }
    }
}

2019-09-20 13_33_17-Edit your flow _ Microsoft Flow.png2019-09-20 13_35_12-Edit your flow _ Microsoft Flow.png

Anonymous
Not applicable

@JimmyWork  i want to update Vesrion Field in Sharepoint which Sharepoint gives us by default  not that fields which created by users in Sharepoint document Library.

@Anonymous I dont think you can do this. I had to create a new column and write version info to that column. I dont belive we ever can overwrite the version number without causing issues.

 

My setup is that if a major version is published it is copied to another location where all users can view it. For me to see what version this is i create the extra column. Versions field standard sharepoint will not show the same info.

 

You can save the version number to the document.

https://www.glennprince.com/blog/creating-a-version-monitoring-flow-in-sharepoint/

 

 

Anonymous
Not applicable

Thannks for respons but i want to do that i asked above. Thanks for your time 

Hi @v-bacao-msft,
i tried it and it does work to an extend. I dont get the textfield sourcefile version

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (521)