Create HTML Tables with only data from individual excel row in an email

[AudryBeeRTC]

Hello! 

I'm trying to use power automate to email students their class schedules from an excel table. I only want to send them the class schedule information that's in their row. Here's a picture of the test excel sheet I'm pulling from: 

 

I want to create a table for each class (Class 1 and Class 2) that is in the student's row in the email. Ideally, it should only contain their class information, but the email is sending them all the class schedules for all 5 students like this: 

Heres the flow I have so far. 

I'm trying to use the apply to each function, but I dont think its working very well. Im a complete newbie (as you can probably tell by my flow) so any guidance is much appreciated. Thank you! 

[creativeopinion · Accepted solution]

@AudryBeeRTC The logic in your flow has to be adjusted. The first Apply to Each action is unnecessary since you don't have any actions nested inside of it. 

In the from field of the Create HTML Table you have the value dynamic content from the List Rows present in a table action. This is an array of items. Because you haven't filtered your data from Excel. This is why your emails are outputting the entire dataset.

The way your flow is currently set up is that you are looping through each row returned from the Excel table. In your case, you have 5 rows. The Apply to Each action will loop through 5 times. Any actions nested inside an Apply to Each loop will run each time the Apply to Each action loops through. 

This means that the email address you've entered as the recipient (a test address in your case) will receive 5 emails with the same dataset each time.

What you need to do is output the dynamic content for each row inside the Apply to Each loop. Because the Create HTML action requires an array you'll need to use a different approach. 

I would recommend using a Compose action and running a test before you add the Send an Email action. This way you can review the outputs and adjust as necessary instead of having to wait for an email to arrive in your inbox. 

As a quick demo I've just inserted a Compose action. 

Run a test. Review the outputs. The Compose action is optional, you can insert the dynamic content directly into the email. If you want to output a table you will need to use HTML and insert the dynamic content into your HTML. There are various HTML table generators that you can use. 

You may be interested in some of the tutorials linked below. If you run into any issues with your flow while building, feel free to upload screenshots of where you are stuck. The screenshots you've uploaded in your original post are a bit hard to read, I'd recommend uploading slightly larger screenshots. 

Tip: Always rename your actions especially if you are using multiple instances of the same action and test often. Always test before you move onto the next step! It makes it a lot easier to troubleshoot your flow as you build it rather than trying to troubleshoot when you've "completed" it.

5 Power Automate Troubleshooting FAQs and Helpful Tips for Creating Better Flows

In this Power Automate tutorial, I explore 5 frequently asked questions that pop up when troubleshooting a flow. If you’d like to to level up your Power Automate flow skills and learn how to troubleshoot your Power Automate flow—this tutorial is for you!

IN THIS VIDEO:

✅ How to troubleshoot a false Condition action result

✅ How to get dynamic content when it isn’t selectable from the list of dynamic content

✅ How to troubleshoot an Apply to Each action that isn’t looping through

✅ How to troubleshoot a skipped Apply to Each action

✅ How to troubleshoot a Filter Query

✅ How to use a SharePoint yes/no column in a Filter Query

✅ How to use Compose actions to troubleshoot a Power Automate flow

✅ How to troubleshoot multiple emails being sent

✅ How to troubleshoot multiple Teams messages being sent

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In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

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✅ 3 Ways to Use the Filter Array Action

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✅ How the Filter Array Action Works

✅ How to Access the Dynamic Content from a Filter Array Action

✅ How to Filter Items by a Key

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✅ How to Use Multiple Conditions in a Filter Array Action

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In this video tutorial I’ll go over how to avoid these common mistakes when using the Apply to Each action in a Power Automate flow:

1️⃣ Looping through a Single Item

2️⃣ Creating Unnecessary Nested Loops

3️⃣ Looping through an Unfiltered Array

At the end of the video I share a few helpful insights when it comes to using the Apply to Each action in your flow.

IN THIS VIDEO:

✅ How to avoid the Apply to Each action with a single item array

✅ How to use the item() function to access dynamic content in an array

✅ How to prevent unnecessary nested Apply to Each action loops

✅ How to use the Select action

✅ How to convert an array to a string with the Select action

✅How to use the Filter Query field

✅ How to count the number of items in an array

✅ How to use a condition control

✅ How to use the concurrency control

✅ How to set a top count

✅ How to use Compose actions for troubleshooting

Hope this helps!

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[AudryBeeRTC]

Thank you for this! I love your tutorials. It helped my understand the Appy to Each action a little better. Ive taken your advice and used the compose action to test Im getting the right info first, and then using a HTML generator to format a table in my email template and then just add dynamic content in that way instead of using the Create a HTML table action since it needs an array. 

Thanks again!