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Anonymous
Not applicable

Duplicate Template Bucket

Hi all, I’m new to automate and am having trouble following the examples I have found online as they all seem to build upon another example that isn’t listed.

 

MS Planner: I have a Template Bucket with ~15 Tasks that I would like to duplicate each time a new bucket is created. These tasks have different labels and subtasks within them. The idea is that all that information would also be copied onto the new bucket. 

Can you help me please? 

 

@tom_riha @Rhiassuring 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi there, 

 

You'll need to run a flow once with "list all buckets" to find the ID for your template bucket. Once you have that, you'll be ready to go with these steps:

 

Step 1 ) Trigger with "Manually Trigger A Flow" -- use a field for the user to either input what they want the bucket name to be. 


Step 2 ) Create that bucket. 

 

Step 3 ) List all tasks in the plan. 

 

Step 4 ) Use a "Filter Array" to filter the output from List Tasks to only bring back those from your Template Bucket's ID (that's where you'll input the ID you got from before starting this.)

 

Step 5 ) Parse JSON - after running the flow once up to this point, copy the output from "Filter Array", and paste it into the "Generate From Sample" portion of this. Point the Content at the Body from the Filter Array.

 

Step 6 ) Create a "Get a task" action and point the Task Id at the first "id" from the Parse JSON. It'll turn into an Apply to Each, meaning it will go through each task from your template bucket. 

 

Step 7 ) Use "Get Task Details", point it at the same "id" from the Filter Array output.

 

Step 8 ) Create a Task - The title will come from Get A task, the Bucket ID will come from your "Create a Bucket" action from many steps ago.

 

Here's the crappy part: depending on how many labels you use, you'll want to create an expression for each, evaluating the label that came along with the Get A Task action.  Basically, if(equals(OutputFromPinkInGetTask,'true'),'true','false'). That might seem redundant but when I just drop the "Pink" reference into the pink label, it fails. Shrug. This works.

 

Step 9 ) Use the "Select" action to fix up the Checklist. Many thanks to @Expiscornovus who wrote this out a while ago, because I could not figure out why the checklists were failing - it's because it keeps the same ID, which won't work. So we generate a new ID using replace(replace(replace(item()?['id'], '27739', string(rand(0, 1000000))), '27886', string(rand(0, 1000000))), '33937', string(rand(0, 1000000)))   -  don't ask me to explain that, I didn't have time to figure out why that works, but I trust @Expiscornovus and it worked for all my tests so I'm going with it.

 

Step 10 ) Finally, use the Update Task Details to add in the description, references, and checklist.  For the last 2, click the little "T" icon to change it into an icon without a T. You'll be able to drop the output from the checklist select right in there, as well as the references array from your earlier Get Task Details. 

 

Success. Horrible, horrible success.

 

Rhiassuring_0-1677019808927.png

 

Rhiassuring_1-1677019829591.png

 

Rhiassuring_2-1677019870667.png

 

 

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View solution in original post

17 REPLIES 17

Hi there, 


I don't think there's a trigger for "when a new bucket is created".  Are you looking to do it manually (ie, have the user click a button somewhere so it creates the new bucket with the tasks for them), or, do you want to schedule something to check daily for any new buckets and copy the tasks in at that point (knowing that the users might've already added things?)

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edsonfig
Regular Visitor

I have exactly the same need.

I have a bucket with all the tasks and details that I need to be copied for every new bucket I create. It is taking forever to do so. 

I would appreciate any help on how to get that automatically. It could be manually started or when I receive an email with a subject referring to the new bucket that needs to be created.

 

 @Rhiassuring by any chance you can help me with that?

Anonymous
Not applicable

It can be a manual trigger, so long as it copies over all tasks, checklists, notes and labels from the "Template" bucket. Assignees will differ from bucket to bucket so that does not need to be copied over.

Anonymous
Not applicable

@Rhiassuring just pinging you again in case you missed my manual trigger response. TIA 🙏🏼

Hi there, 

 

You'll need to run a flow once with "list all buckets" to find the ID for your template bucket. Once you have that, you'll be ready to go with these steps:

 

Step 1 ) Trigger with "Manually Trigger A Flow" -- use a field for the user to either input what they want the bucket name to be. 


Step 2 ) Create that bucket. 

 

Step 3 ) List all tasks in the plan. 

 

Step 4 ) Use a "Filter Array" to filter the output from List Tasks to only bring back those from your Template Bucket's ID (that's where you'll input the ID you got from before starting this.)

 

Step 5 ) Parse JSON - after running the flow once up to this point, copy the output from "Filter Array", and paste it into the "Generate From Sample" portion of this. Point the Content at the Body from the Filter Array.

 

Step 6 ) Create a "Get a task" action and point the Task Id at the first "id" from the Parse JSON. It'll turn into an Apply to Each, meaning it will go through each task from your template bucket. 

 

Step 7 ) Use "Get Task Details", point it at the same "id" from the Filter Array output.

 

Step 8 ) Create a Task - The title will come from Get A task, the Bucket ID will come from your "Create a Bucket" action from many steps ago.

 

Here's the crappy part: depending on how many labels you use, you'll want to create an expression for each, evaluating the label that came along with the Get A Task action.  Basically, if(equals(OutputFromPinkInGetTask,'true'),'true','false'). That might seem redundant but when I just drop the "Pink" reference into the pink label, it fails. Shrug. This works.

 

Step 9 ) Use the "Select" action to fix up the Checklist. Many thanks to @Expiscornovus who wrote this out a while ago, because I could not figure out why the checklists were failing - it's because it keeps the same ID, which won't work. So we generate a new ID using replace(replace(replace(item()?['id'], '27739', string(rand(0, 1000000))), '27886', string(rand(0, 1000000))), '33937', string(rand(0, 1000000)))   -  don't ask me to explain that, I didn't have time to figure out why that works, but I trust @Expiscornovus and it worked for all my tests so I'm going with it.

 

Step 10 ) Finally, use the Update Task Details to add in the description, references, and checklist.  For the last 2, click the little "T" icon to change it into an icon without a T. You'll be able to drop the output from the checklist select right in there, as well as the references array from your earlier Get Task Details. 

 

Success. Horrible, horrible success.

 

Rhiassuring_0-1677019808927.png

 

Rhiassuring_1-1677019829591.png

 

Rhiassuring_2-1677019870667.png

 

 

______________________________________________________________


Did this answer your question? Please mark it as the solution.
Did it contribute positively towards finding the final solution? Please give it a thumbs up.

I answer questions on the forum for 2-3 hours every Thursday!



Anonymous
Not applicable

@Rhiassuring THANK YOU SO MUCH!! This definitely answered my original question. Truly appreciate your detailed response.

 

(For any other noobs reading this stuck on Step 9, I referred to @Expiscornovus solution per Rhia's comment since I needed more handholding). Slight modification on Step 8, I used "Create a Task (Preview)" so that I could easily access and copy over the priority as well.

Hahaha I realize looking back that I was so focused in on that one "replace replace replace!" piece that I totally skipped over how to fill out the Select action...... thanks for linking it! XD

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griffabear
Frequent Visitor

I have been working through this. I get the new bucket and tasks but cannot make the checklists (step 10) to come across. I suspect that i am messing up the last few steps (the lack of images for 9 and 10 leave my very low level skills in the dark).

 

Any help appreciated!

 

Dan

Since points 9 and 10 do not have reference screenshots, I am a little stuck too.

Please help! 😅

Thanks!

@Rhiassuring

Could you provide screenshots and code for point 9 and 10 please? I'm so cloose to fix this that I only need these two things 🙂

 

Maybe @Expiscornovus  can help on this, since the first solution about randomizing checklist items' IDs was based on his help.

 

Thanks!!! 🙂

Okay, for the reference: I solved.

Here's how:

 

DLLFPP_0-1713792374740.png

This above is the "Apply to each" section mentioned at point 6 (containing also 7+8).

I'll expand a little bit.

 

Point 9 says "Use the "Select" action to fix up the Checklist"

Preparation: taking the output from the "Get task details" action I see that my subtasks (checklist) of a primary task have IDs (one for each subtask, this main task has three checklist items:)

DLLFPP_1-1713793274551.png

 

 

[
  {
    "id": "27868",
    "value": {
      "@odata.type": "#microsoft.graph.plannerChecklistItem",
      "isChecked": false,
      "title": "CREARE ACCOUNT",
      "orderHint": "8584894732344117003P<",
      "lastModifiedDateTime": "2024-04-03T08:41:51.0815038Z",
      "lastModifiedBy": {
        "user": {
          "displayName": null,
          "id": "e96b9ba4-d541-43d5-aa72-d1f17f0c2cd6"
        }
      }
    }
  },
  {
    "id": "79350",
    "value": {
      "@odata.type": "#microsoft.graph.plannerChecklistItem",
      "isChecked": false,
      "title": "CONDIVISIONE LINK DI ACCESSO",
      "orderHint": "8584894731ZB",
      "lastModifiedDateTime": "2024-04-03T08:41:56.6217715Z",
      "lastModifiedBy": {
        "user": {
          "displayName": null,
          "id": "e96b9ba4-d541-43d5-aa72-d1f17f0c2cd6"
        }
      }
    }
  },
  {
    "id": "81104",
    "value": {
      "@odata.type": "#microsoft.graph.plannerChecklistItem",
      "isChecked": false,
      "title": "DEMO",
      "orderHint": "8584894731Ht",
      "lastModifiedDateTime": "2024-04-03T08:41:57.3005707Z",
      "lastModifiedBy": {
        "user": {
          "displayName": null,
          "id": "e96b9ba4-d541-43d5-aa72-d1f17f0c2cd6"
        }
      }
    }
  }
]

 

 

I can now write the expression formula in the Select action, by using the three IDs of my checklist I got from the output:

 

 

replace(replace(replace(item()?['id'], '27868', string(rand(0, 1000000))), '79350', string(rand(0, 1000000))), '81104', string(rand(0, 1000000)))

 

 

DLLFPP_2-1713793492099.png

The other two mappings "title" and "isChecked" are basically the dynamic content from the Get task details output, respectively "Checklist Title" and "Checklist is Checked".

 

For step 10, just do what mentioned above:

Task id field is the dynamic content "Id" from the Create task action, then switch to array on the checklist section by clicking on the "T" button here below:

DLLFPP_3-1713793732661.png

Window will change and in the only Checklist field available, select the Output as dynamic content from Selection action:

DLLFPP_4-1713793807963.png

 

 

BTW, I am still struggling on why now on each duplication my task (and checklists) are cloned in a strange order. It looks like tasks are copied based on a Newer-to-Older "Created Date Time" (from the Get a task output). Any idea how to copy them based to GUI sorting I see in my Planner webpage?

 

I thought giving back to community what I got from it was the minimum to say thanks!

 

Thanks for reading!

 

@griffabear 

@Rhiassuringi am getting stuck on step 5 here. There is no option to "Point the Content at the Body from the Filter Array."

Great work!!!

Step 5 ) 

a. Run the flow and copy the output from "Filter Array"

b. In the Parse JSON paste it into the "Generate From Sample" portion of this element.

c. In the Content box select 'Body'.

@griffabeari've done this step a few times, even started completely over but i still do not get the right body option.

mgoodfellow_0-1718383360421.png

 

I was having the same issue. I had to switch out of the new editor to be able to get "body" 

Has anyone ever came up with a solution to duplicate sub checklist items maintaining initial order?

Thanks!

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