Hi,
We have a new website which uses a couple of WordPress Forms rather than MS Forms which is causing a bit of a problem. Rather than replace the whole thing with an MS Form (which doesn't view correctly on a mobile from my experience) I was attempting to pull the form entries into a Sharepoint List.
I have it set up so that if somebody fills the form in I will receive an email like this
I have built a flow to convert the emails from html to text and then I watched a YouTube video that suggested using variables to create breakpoints between each question. I've tried this with name but I'm not having much success. I'm way out of my depth when it comes to understanding expressions.
I do understand that I should end up with a messagebody variable that I can drop into the name column of my Sharepoint list but I'm just not getting it to either stop before the Email or to start after "name".
Any help appreciated!
Accepted Solutions
Hi Chris,
Had a look at your form, and worked out a method for you. My approach is completely different to what you are attempting though.
WPForms has the ability to provide multiple notifications, so in addition to the regular email notification I created another notification that looks like this:
The code I used in the "Message" block was:
{
"name": "{field_id="0"}",
"email":"{field_id="1"}",
"who":"{field_id="2"}",
"where":"{field_id="8"}",
"keepInContact":"{field_id="6"}"
}The idea of having the JSON is so that we do not need lots of complex expressions to extract the form data at the Power Automate end. It's not quite as easy as it should be because WPForms still sends the email as HTML. So using the HTML to text action produces output like this:
{
"name": "Paul Murana",
"email":"paul@Accendo.co.uk",
"who":"Parent / Carer",
"where":"Dumfries and Galloway",
"keepInContact":"Yes, please - sign me up"
} Sent from Tachytelic.net
[http://url2189.tachytelic.net/ls/click?upn=kEyy8QwW6PCW9BbcVDrfNP97QCZywJSpBYZ25iLMcSLJJ7OSx43GvSq-2Fk5DhijTaWTYr_cp0S-2BBOC3ROGnH21sp2eAj0jWvMI79eT2YEnaP1XlEXUb2SaIKAJ66uQT0uHK9z5YwCloTWdnDBCL1OL1u9c0O0ZpZsR2Y7iNycVI35-2FXw-2FmZuxCtv4N6ItVhq1F63dJT8343-2BDU7vZYU6yOgJpJPUH-2BhaRtUOnuanjRUCog0E03cjVhcsm-2FX98zhnXZP6-2FI7ip0P5HUEfShmAIwoPlKHXOwq8U1DEpVYT-2FXW-2FailE8-3D]
[http://url2189.tachytelic.net/wf/open?upn=XcxPmoUIoys7ePeoiju53EcA-2FbscKEFM-2FOl35t-2B8-2FDOKaAL1YmuVY3zBIlICHs9Hh0GVhDPPpSHl6jv46e-2FFsZr-2BAc-2FqzYn2FTnmm3z7Zu0HlodObr0lBgfW-2B4MbNTiu17zQPY-2FWthVtlWNNJsjvWqfj7mHMz-2F-2FkJZmV41I1XBC54dRfKu8WASYNar3CTqeor-2FeAKrkj7dU08YeE4l1xb8JIvberjKhknHIYp0kgBOs-3D]But it is pretty easy to clean up by searching for the final curly brace in the string. So the flow looks like this:
https://ibb.co/LxbD57H (for easier viewing)
Expressions used:
Find End of JSON
indexOf(outputs('Html_to_text')?['body'], '}')Get the JSON String
substring(outputs('Html_to_text')?['body'], 0, add(outputs('Find_end_of_JSON'),1))Once the JSON is captured it is passed into the Parse JSON step and then that exposes the individual fields for easy use in the remainder of the flow. Quite a neat solution if I don't mind saying so myself! 🤣
As you work for a charity, let me know if you get stuck and I will help you out. The elite version of WPForms certainly makes this process easier, but this is still easy to do.
Hi Paulie, thanks for the response! It is indeed WP-Form but that's as much as I understand your post!
Something like this which I've pulled from a YouTube video? I'm clueless how I'd use this step to work with the form results unfortunately.
Please share your struggle, be good to get the feedback before building the video. Perhaps an even better idea is that you move up to WP-Forms Pro and we build the form together and make a video out of that. I'm licensed for up to 20 sites and have only used 3, so you could perhaps use one of my licenses (but they do have a sale on at the moment).
Anyway - for now. Just post the HTML content received in your flow from an example form submission (before you convert it to text). Should be relatively straightforward to extract the values.
Perhaps an even better idea. If you export your WP-Form definition:
I can import it into my WP-Forms setup and then just try it out 😁
Hi Chris,
Had a look at your form, and worked out a method for you. My approach is completely different to what you are attempting though.
WPForms has the ability to provide multiple notifications, so in addition to the regular email notification I created another notification that looks like this:
The code I used in the "Message" block was:
{
"name": "{field_id="0"}",
"email":"{field_id="1"}",
"who":"{field_id="2"}",
"where":"{field_id="8"}",
"keepInContact":"{field_id="6"}"
}The idea of having the JSON is so that we do not need lots of complex expressions to extract the form data at the Power Automate end. It's not quite as easy as it should be because WPForms still sends the email as HTML. So using the HTML to text action produces output like this:
{
"name": "Paul Murana",
"email":"paul@Accendo.co.uk",
"who":"Parent / Carer",
"where":"Dumfries and Galloway",
"keepInContact":"Yes, please - sign me up"
} Sent from Tachytelic.net
[http://url2189.tachytelic.net/ls/click?upn=kEyy8QwW6PCW9BbcVDrfNP97QCZywJSpBYZ25iLMcSLJJ7OSx43GvSq-2Fk5DhijTaWTYr_cp0S-2BBOC3ROGnH21sp2eAj0jWvMI79eT2YEnaP1XlEXUb2SaIKAJ66uQT0uHK9z5YwCloTWdnDBCL1OL1u9c0O0ZpZsR2Y7iNycVI35-2FXw-2FmZuxCtv4N6ItVhq1F63dJT8343-2BDU7vZYU6yOgJpJPUH-2BhaRtUOnuanjRUCog0E03cjVhcsm-2FX98zhnXZP6-2FI7ip0P5HUEfShmAIwoPlKHXOwq8U1DEpVYT-2FXW-2FailE8-3D]
[http://url2189.tachytelic.net/wf/open?upn=XcxPmoUIoys7ePeoiju53EcA-2FbscKEFM-2FOl35t-2B8-2FDOKaAL1YmuVY3zBIlICHs9Hh0GVhDPPpSHl6jv46e-2FFsZr-2BAc-2FqzYn2FTnmm3z7Zu0HlodObr0lBgfW-2B4MbNTiu17zQPY-2FWthVtlWNNJsjvWqfj7mHMz-2F-2FkJZmV41I1XBC54dRfKu8WASYNar3CTqeor-2FeAKrkj7dU08YeE4l1xb8JIvberjKhknHIYp0kgBOs-3D]But it is pretty easy to clean up by searching for the final curly brace in the string. So the flow looks like this:
https://ibb.co/LxbD57H (for easier viewing)
Expressions used:
Find End of JSON
indexOf(outputs('Html_to_text')?['body'], '}')Get the JSON String
substring(outputs('Html_to_text')?['body'], 0, add(outputs('Find_end_of_JSON'),1))Once the JSON is captured it is passed into the Parse JSON step and then that exposes the individual fields for easy use in the remainder of the flow. Quite a neat solution if I don't mind saying so myself! 🤣
As you work for a charity, let me know if you get stuck and I will help you out. The elite version of WPForms certainly makes this process easier, but this is still easy to do.
Sorry Paulie, I'm trying a few things but I think I'm going to need pushed over the line here.
How do I get the individual fields to appear as options from the parsed JSON?
Congrats on the tennis win, I think your opponent may be the one struggling through to the Sunday!
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