Excel. The first record deletes the second one.

[RoseP4]

Hello everyone, I hope you can help me. I'm having an issue updating my data in Excel. As you can see in the flow, it starts with a form that collects data from the activities carried out by the company. The problem arises when updating the record, it deletes the second one. I'll show some pictures:

Picture 1:

Picture 2, The idea is that the first record isn't deleted but I can´t:

Expected result:

Date	Day	Warehouse cleaning	Sweeping between columns
15/03/2024		1	1

Can anyone help me ensure that the first record doesn't delete the second one when updated? Excel must be used by the company. Thank you very much.

Mi flow:

 

The 'if' statement is the same for all; the only thing that changes is the name of the column.

if(contains(outputs('Get_response_details')?[' body/rca9b1b51747e4412bb37a56fb43e5fd'], 'Barrer entre columnas y entre carriles'),'1','0')

Thaks for help me C:

 

[creativeopinion]

@RoseP4 The logic in your expression needs to be adjusted in your flow. First of all, you are using a Filter Array action to check and see if an item exists. However, in the Apply to Each action, you are looping through the items returned from the List Rows Present in a Table action. You should be looping through the results from your Filter Array action.

Actually you don't even need an Apply to Each action in your case since if an item does exist in your Excel Spreadsheet—it should only return a single item. 

Your expression needs to be adjusted for the Update a Row action. If the item exists already in your Excel sheet, it needs to check if there is a value in your form response, if so use that value. If not it should check to see if there is an existing value in your Excel sheet and use that value, if not, it should be blank.

To learn more about how to use the Filter Array action, please refer to this YT Tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?

In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

IN THIS VIDEO:

✅ 3 Ways to Use the Filter Array Action

✅ How to use the Scope Action to Group Actions

✅ How to Check the Number of Items returned from a Filter Array Action

✅ How to Cross-Reference Data in Excel with a SharePoint List

✅ How the Filter Array Action Works

✅ How to Access the Dynamic Content from a Filter Array Action

✅ How to Filter Items by a Key

✅ How to Filter Items by Matching a Substring

✅ How to Use Multiple Conditions in a Filter Array Action

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Take a look a this YT Tutorial I recently uploaded: 3 Mistakes YOU 🫵 are Making with the Apply to Each Action in your Microsoft Power Automate Flow

In this video tutorial I’ll go over how to avoid these common mistakes when using the Apply to Each action in a Power Automate flow:

1️⃣ Looping through a Single Item

2️⃣ Creating Unnecessary Nested Loops

3️⃣ Looping through an Unfiltered Array

At the end of the video I share a few helpful insights when it comes to using the Apply to Each action in your flow.

IN THIS VIDEO:

✅ How to avoid the Apply to Each action with a single item array

✅ How to use the item() function to access dynamic content in an array

✅ How to prevent unnecessary nested Apply to Each action loops

✅ How to use the Select action

✅ How to convert an array to a string with the Select action

✅How to use the Filter Query field

✅ How to count the number of items in an array

✅ How to use a condition control

✅ How to use the concurrency control

✅ How to set a top count

✅ How to use Compose actions for troubleshooting

Hope this helps!

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