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snowflake_
Frequent Visitor

Exporting Calendar Categories to Excel

I want a flow that extracts calendar events and compiles them into an Excel file. With five color categories, I intend to export each category into its own worksheet within the same workbook. The exported data should include the category, event name, start time, end time, and duration.

Currently, my flow successfully exports event details, start time, end time, and duration to Excel. However, I still need to incorporate category information to distribute this data to the respective worksheets.

 

For your reference, here is my flow and Excel:

My flow (I followed the instructions in this video:https://www.youtube.com/watch?v=TehvPFUMXOg&t=26s)

截圖 2024-05-11 18.16.01.png截圖 2024-05-11 21.54.06.png

 

13 REPLIES 13
SudeepGhatakNZ
Multi Super User
Multi Super User

@snowflake_ 

 

Power Automate actions operate based on Tables, not worksheets. To integrate with your flow, you'll need to incorporate tables into your worksheets.

Start by adding tables to your worksheets. Then, within your flow, implement a switch condition with a branch for each category. Each branch would reference its own table.

Feel free to reach out if you require further clarification or assistance.

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

Hello,

 

Thank you for the clarification. Just to confirm, do I need to consolidate all 5 color category tables into one worksheet? Alternatively, is it feasible to export them to separate Excel files within the flow?

 

Additionally, I would greatly appreciate it if you could provide an example or guide me through the steps to set up the switch condition with branches for each category within Power Automate.

SudeepGhatakNZ
Multi Super User
Multi Super User

@snowflake_ 

There are three options, each one is doable. Which one would you prefer?

1. 5 Tables in one worksheet

2. Separate worksheet for each category

3. Separate excel for each category

 

Are you okay creating the tables and the worksheets before the running the flow or would you want to the flow to generate them for you?

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

I would prefer option 2: Separate worksheet for each category.

 

I've already created tables for each worksheet and am prepared to set them up.

SudeepGhatakNZ
Multi Super User
Multi Super User

Can an event have more than one category? Will that be added to both worksheets?

 

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

An event should only have one category :).

SudeepGhatakNZ
Multi Super User
Multi Super User

Apologies for the delay.  I will find time this weekend 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com
SudeepGhatakNZ
Multi Super User
Multi Super User

@snowflake_ 

Create an Excel with multiple worksheets and add it into your Onedrive.

Give your Tables the same name as your Categories.

Then use this logic

SudeepGhatakNZ_0-1716787158774.png

 

SudeepGhatakNZ_1-1716787202887.png

 

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

Sorry, I’m still not clear on this. Should I create multiple "Get tables" plus "Add a row in a table" actions after "Apply to each 3"? When you said "Give your tables the same name as your categories," do I need to use a filter to sort these 5 categories?

Hello,

I tried to follow your steps, and my flow looks like this:

截圖 2024-06-15 10.00.18.png截圖 2024-06-15 10.01.23.png

However, it failed at the 'apply to each' step, and I'm not sure what you mean for the 'excel table' part, so I used parallel actions for testing. Could you please correct my flow?

Thank you.

SudeepGhatakNZ
Multi Super User
Multi Super User

Will it be okay if I export my flow and share the excel too?

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

Definitely!! That would be very helpful.

SudeepGhatakNZ
Multi Super User
Multi Super User

@snowflake_ 

Please find the flow and excel attached.

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

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