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Extract Excel Data

Hi all - Thank you, in advance, for your wisdom and guidance - and, apologies if this has been asked - I've searched, but just can't seem to find the solution that matches this question...

 

Your assistance and/or guidance is desperately requested!

What I'd like to be able to do is create an automation whereas whenever an excel file is dropped into a specific OneDrive (sharepoint) folder, it searches for a specific worksheet and then extracts the data needed from that worksheet. Here are the things that are tripping it up, though:

  1. The file names will be different. There can always be the same root, but the end of the file name will always change. Let's say for example, files will be dropped in named as such:
    1. DataDump2022_Person1_Wk2
    2. DataDump2022_Person1_Wk3
    3. DataDump2022_Person2_Wk2
      1. And so on....
  2. Each one of those files, though, is organized the same. Same worksheets. We need it to find the worksheet "ExportData" and bring that data in a new row on a master Excel worksheet.
  3. The Columns on "ExportData" are always going to be the same and they will map to the same column structure on "MasterImportData" - which, for arguments purposes, will be the repository of information doc where we are adding a new row each time a new file shows up. 

It seems very doable, but I'm stuck on the "it's a different file name" thus, I don't know how to tell PA to look for the organized data in a file that I can't define, but is definable once you're in it!

I look forward to your solution or direction, and equally look forward to the time when I can assist on the flip side! 

Bneat 

34 REPLIES 34
SudeepGhatakNZ
Multi Super User
Multi Super User

What if you get rid of the filter, are you getting any results?

https://graph.microsoft.com/v1.0/me/drive/root/children?select=name,id

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com
SudeepGhatakNZ
Multi Super User
Multi Super User

Can you get rid of the filter and see what does the Graph API return?

https://graph.microsoft.com/v1.0/me/drive/root/children?select=name,id

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

Good Day @SudeepGhatakNZ 
BACK AT IT! Today's the day! 
Removed the filter and it succeeded to the ID step
{
    "statusCode"200,
    "headers": {
        "Transfer-Encoding""chunked",
        "Vary""Accept-Encoding",
        "Strict-Transport-Security""max-age=31536000",
        "request-id""0e21dd43-b292-4ba7-a566-e7bcef6822df",
        "client-request-id""0e21dd43-b292-4ba7-a566-e7bcef6822df",
        "x-ms-ags-diagnostic""{\"ServerInfo\":{\"DataCenter\":\"West US\",\"Slice\":\"E\",\"Ring\":\"4\",\"ScaleUnit\":\"001\",\"RoleInstance\":\"BY1PEPF00007319\"}}",
        "OData-Version""4.0",
        "Timing-Allow-Origin""*",
        "x-ms-apihub-cached-response""false",
        "x-ms-apihub-obo""false",
        "Cache-Control""no-store, no-cache",
        "Date""Tue, 08 Nov 2022 15:50:11 GMT",
        "Content-Type""application/json",
        "Content-Length""457"
    },
    "body": {
        "value": [
            {
                "@odata.etag""\"{28239B76-E145-4FC3-8E8A-5EA36EFBE894},1\""
            },
            {
                "@odata.etag""\"{5F62596E-7052-4A09-B4FA-1CBF1EE54B28},3\""
            },
            {
                "@odata.etag""\"{2DCC0D4A-1438-45E5-8B3B-501323F5D87C},4\""
            },
            {
                "@odata.etag""\"{D8971CFF-582B-462E-B7CB-50549F4A3B79},72\""
            },
            {
                "@odata.etag""\"{4A28C0B2-D7C3-4D66-AE82-25A7E18D1BE2},463\""
            }
        ]
    }
}

@SudeepGhatakNZ - was this what you were looking for? Any  thoughts on how to proceed? 

SudeepGhatakNZ
Multi Super User
Multi Super User

From the output it looks there are no files in the root of Onedrive. Did you have ?select=name,id at the end?

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

This is what I had....

bneater_0-1667940060512.png

 

SudeepGhatakNZ
Multi Super User
Multi Super User

Are there files in FLOWFOLD folder?

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

There sure are. The test files are the ones I use to test the flow, anfd SAMPLE is the document where all of the data lies for the docs

 

bneater_0-1667941999647.png

 

SudeepGhatakNZ
Multi Super User
Multi Super User

I see you are getting the etag values but the name and id tags are not returned. Not sure why. Ideas?

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

Got a little farther....

bneater_0-1667944199003.png

Raw output Data:

{
    "statusCode"200,
    "headers": {
        "Transfer-Encoding""chunked",
        "Vary""Accept-Encoding",
        "Strict-Transport-Security""max-age=31536000",
        "request-id""5062915d-5f04-4c38-8da2-63069797f732",
        "client-request-id""5062915d-5f04-4c38-8da2-63069797f732",
        "x-ms-ags-diagnostic""{\"ServerInfo\":{\"DataCenter\":\"West US\",\"Slice\":\"E\",\"Ring\":\"4\",\"ScaleUnit\":\"004\",\"RoleInstance\":\"BY3PEPF0001FCB4\"}}",
        "OData-Version""4.0",
        "Timing-Allow-Origin""*",
        "x-ms-apihub-cached-response""false",
        "x-ms-apihub-obo""false",
        "Cache-Control""no-store, no-cache",
        "Date""Tue, 08 Nov 2022 21:47:27 GMT",
        "Content-Type""application/json",
        "Content-Length""796"
    },
    "body": {
        "value": [
            {
                "@odata.etag""\"{28239B76-E145-4FC3-8E8A-5EA36EFBE894},1\"",
                "id""01T6TC4O3WTMRSQRPBYNHY5CS6UNXPX2EU",
                "name""FLOWFOLD"
            },
            {
                "@odata.etag""\"{5F62596E-7052-4A09-B4FA-1CBF1EE54B28},3\"",
                "id""01T6TC4O3OLFRF6UTQBFFLJ6Q4X4POKSZI",
                "name""Book.xlsx"
            },
            {
                "@odata.etag""\"{2DCC0D4A-1438-45E5-8B3B-501323F5D87C},4\"",
                "id""01T6TC4O2KBXGC2OAU4VCYWO2QCMR7LWD4",
                "name""Book1.xlsx"
            },
            {
                "@odata.etag""\"{D8971CFF-582B-462E-B7CB-50549F4A3B79},72\"",
                "id""01T6TC4O77DSL5QK2YFZDLPS2QKSPUUO3Z",
                "name""PITI Payment Calculator.xlsx"
            },
            {
                "@odata.etag""\"{4A28C0B2-D7C3-4D66-AE82-25A7E18D1BE2},463\"",
                "id""01T6TC4O5SYAUEVQ6XMZG25ARFU7QY2G7C",
                "name""Property Assessment.xlsx"
            }
        ]
    }
}
SudeepGhatakNZ
Multi Super User
Multi Super User

Ah, that's why! 🙂

Now add the filter back.

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

@SudeepGhatakNZ 

Filter added back - progresses to ID/NAME - and gets hung up there

 

Error Message: Unable to process template language expressions in action 'Name' inputs at line '0' and column '0': 'The template language expression 'first(body('Send_an_HTTP_request_to_get_Filename')?['value'])['name']' cannot be evaluated because property 'name' cannot be selected. Please see https://aka.ms/logicexpressions for usage details.'.

****I know Name and ID are flipped...but, when ID is first, the same message appears with "ID". 

bneater_0-1668159455365.png

 

This is the output coming from the Http req for filename: 

 
    "statusCode"200,
    "headers": {
        "Transfer-Encoding""chunked",
        "Vary""Accept-Encoding",
        "Strict-Transport-Security""max-age=31536000",
        "request-id""9336d589-07c5-41dd-a113-8cea6589e1f0",
        "client-request-id""9336d589-07c5-41dd-a113-8cea6589e1f0",
        "x-ms-ags-diagnostic""{\"ServerInfo\":{\"DataCenter\":\"West US\",\"Slice\":\"E\",\"Ring\":\"4\",\"ScaleUnit\":\"005\",\"RoleInstance\":\"SJ1PEPF00000A87\"}}",
        "OData-Version""4.0",
        "Timing-Allow-Origin""*",
        "x-ms-apihub-cached-response""false",
        "x-ms-apihub-obo""false",
        "Cache-Control""no-store, no-cache",
        "Date""Fri, 11 Nov 2022 09:35:05 GMT",
        "Content-Type""application/json",
        "Content-Length""140"
    },
    "body": {
        "value": []
    }
}
SudeepGhatakNZ
Multi Super User
Multi Super User

The value[] should not be empty. It should return the same data as it does when you run the query without the filters.

Perhaps check the URL that gets formed. From memory, do you have name,id at the end of the filter? "Comma separating name and id"

 

If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
www.sudeepghatak.com

@SudeepGhatakNZ 

Getting through ID and NAME now, but it gets hung up on the Request for WS rows....

bneater_0-1668384199921.pngbneater_1-1668384235864.pngbneater_2-1668384260355.pngbneater_3-1668384286816.png

MS Graph is now definitely set up, too. 

THANKS FOR ASSISTANCE!

Bill N

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