Flow run failed The field 'ReviewDate' of type 'Note' cannot be used in the query filter expression.

[SARAHBEAHAN]

I am trying to create a flow which will send a list of overdue items (by Review Date in SharePoint) via email at the beginning of each week.

I keep getting the following error with the Filter Query for Get Items (The field 'ReviewDate' of type 'Note' cannot be used in the query filter expression) even though the field is a DateTime field.

Can someone please help.

Many thanks.

[Rhiassuring]

Hi there, 

I see you say it is a date/time field, but 'Note' means a multi-lines of text field, generally...  are you able to grab a screenshot of the column's settings? Something is afoot and I'd just want to make 100% sure of that first..! Maybe a strange column setting?

Cheers,

R

[SARAHBEAHAN]

Hello

Screenshots below:

Thank you so much
Sarah

[Rhiassuring]

Alright, well, I've set up my demo tenant exactly the same as you have it - formatting and all - and the filter works for me. So it must be something I can't see... can we take a look at the following: 

- If you go into your List Settings and click on ReviewDate, can you confirm that the last piece in the URL that it goes to is "ReviewDate"? (Just to make sure it's not called something weird and then renamed - this will show us the internal name.) 
- I'm assuming utcNow() is just as shown, nothing fancy within it or around it in the expression that's been truncated?

Cheers,

Rhia

[SARAHBEAHAN]

Hi Rhia

For some reason the is showing as Regulatory Guide in the URL....

[Rhiassuring]

Ah ha! Can you retry your filter using "RegulatoryGuide" instead and let me know what happens?

[SARAHBEAHAN]

Thank you

My flow is no longer failing however it isnt producing the items in the email (email is just coming through blank).

I'm not to sure what changes to make to ensure the email includes all overdue list items?

[Rhiassuring · Accepted solution]

What else do you have in your email body? It looks like you haven't pulled in any variables - but that would also end up with you getting an email per individual overdue item, which likely isn't what you'd want. 

I'd recommend building a table. For example:

⭐Step 1 - Get items with Review Dates less than today. You got this one.
⭐Step 2 - Create HTML table. Use custom, and select which items you'd like to see in the table from the Dynamic Content displayed from "Get Items". I've chosen Title & the Review Date itself. 

⭐Step 3 - Set-up the email, and drop the "Create HTML table" output into it. 

You end up with an email that looks like this:

[SARAHBEAHAN]

Thank you so much! This has worked 🙂

[Rhiassuring]

[SARAHBEAHAN]

Sorry Rhia

Just wondering if you know something i could add to this flow to avoid it sending an email when the output comes out black i.e. there are no overdue items?

[Rhiassuring]

No need to be sorry!

After your "Get Items", add a Compose action. It should look like this:

length(outputs('Get_Items')?['body/value'])

Then, a condition where Compose is equal to 0. That says, if the Compose checked the length and found 0 items, then, go through the "Yes" path. You could add a "Terminate" control here if you wanted to stop the entire flow based on this, and nothing in the No path if you want it to carry on to the rest of your Flow.

[SARAHBEAHAN]

Thank you once again! 🙂

[SARAHBEAHAN]

I'm also attempting to create another very similar flow which will send an email notification when an items Review Date is approaching in 10 days time.

I'm using the below filter query, but it doesn't seem to produce the data?

[Rhiassuring]

UTC can be a pain in the butt. For example, right now - it is 10:03PM on April 7th, UTC. For me, it is 3:03PM on April 7th, Pacific. 

If I were to run a flow in 3 hours from now, and say "find all things for today" and I use UTCNow(), it would actually be looking for April 8th, since it would be 1:03AM April 8th for UTC, and 6:03PM April 7th for me.

I just bring this up first so  you can check and see if that might be a factor.

[SARAHBEAHAN]

Hi Rhia

I did think of this as it is 8th April where i am located. I have tried it as 'addDays(utcNow(),11)' but it is still not capturing an item with a Review Date of 18th April?