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Get all file names from a SharePoint Document Library?

Hi fellow Power Automate veterans,

 

Is there a way I can use Power Automate to extract all file names from a SharePoint Document Library? 

Perhaps like list in cmd where it keeps the folder path that'd be even better.

 

My current library structure is as follows:

 

My Document Library  (500+ files in total)

>

ABC123.xls

ABC224.xls

ABC302.xls

...
   >SubFolder 2021

2021_1.xls

2021_2.xls

...

   >SubFolder 2020

2020_1.xls

2020_2.xls

...

 

 

Many thanks.

1 ACCEPTED SOLUTION

Accepted Solutions
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Australia,

 

Apologies, forgot to respond to your Path question.

 

Amend the uri to this please (added the FileRef field in the select) to also include the path:

_api/web/lists/getbytitle('Documents')/items?$select=FileLeafRef,FileRef

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

10 REPLIES 10
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Australia,

 

You could use a Send an HTTP request action for this and use the REST API to retrieve the items. You can apply a select to retrieve the FileLeafRef (file name).

 

Below is an example of that approach

 

_api/web/lists/getbytitle('Documents')/items?$select=FileLeafRef

 

listallfiles_documentlibrary.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


@Expiscornovus  many thanks for the prompt reply!

I am just wondering if this API is free?

How do I save the results as a CSV/Excel file?

Possible to retain the folder name/path if possible?

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Australia,

 

This is an action from the SharePoint connector (a non-premium one). The REST API is part of the SharePoint Online product, https://docs.microsoft.com/en-us/sharepoint/dev/sp-add-ins/complete-basic-operations-using-sharepoin....

 

So, no additional licensing should be needed to use both.

 

For a CSV you can use the Create CSV table action. Use the body/value output in the From field. You can use this expression for that:

 

 

outputs('Send_an_HTTP_request_to_SharePoint')?['body/value']

 

 

createcsvtable_fileleafref.png

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Australia,

 

Apologies, forgot to respond to your Path question.

 

Amend the uri to this please (added the FileRef field in the select) to also include the path:

_api/web/lists/getbytitle('Documents')/items?$select=FileLeafRef,FileRef

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


@Expiscornovus It works, marvellous! Thank you so much. Your solution helped me tremendously.

Now I need to use Power Automate Desktop to upload these files to a website. Would you be the one to ask, too? IF yes, I can open a new post. 🙂

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Australia,

 

Great to hear that it works 🙂

 

I could help out with desktop flows. However, there are also a lot of other people who can help you too 😁

 

Just post a new thread in this section:

https://powerusers.microsoft.com/t5/Power-Automate-Desktop/bd-p/MPADesktop

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi, are there any ways I can extract the file name so that I can have it on my list? 

 

SallyTan1_1-1673542779815.png

SallyTan1_2-1673542790971.png

 


@SallyTan1 wrote:

Hi, are there any ways I can extract the file name so that I can have it on my list? 

 

SallyTan1_1-1673542779815.png

SallyTan1_2-1673542790971.png

 


Add dynamic content -> under a suitable action that returns file properties, like "Get files (properties only)" (don't know what you have there before) click "File name with extension". If no extension needed, then "Name".

 

Sorry for digging up this old thread. But, thanks a lot for providing the solution for extracting the file names from a Document Library. I now want to add those file names in a List as new items. Can you please guide me how to do it? I have tried the following but with no luck. 

 

Abyshek_0-1701449746394.png

 

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