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GasMatt
Frequent Visitor

Getting Data from excel email attachments into a message on teams, almost there, help please

Using office 365 power automate.

 

We get a message from a counterparty with an excel attachment periodically (a few a day usually). End goal is to get a portion of that data (a20:c34) to get posted as a message in a teams channel so everyone can see it, and not have to open emails and excel while moving through their day.

 

So far I have the attachment from these counterparties automatically added to a folder on share point, now my challenge is getting that data out of the most recently added file in that folder. Help is very much appreciated as this is my first go with power automate.

 

-Also, I don't know if I should separately reference that file, or make it a parallel action.

7 REPLIES 7
Koen5
Solution Sage
Solution Sage

Dear GasMatt,

 

It seems you are almost there.

PowerAutomate has several excel actions which can help you here, but they only work if the data in Excel is organized in a defined table. If you do not have a table defined for the data that you want to you, you can use the action 'Create table'.

 

In the end you will likely have a sequence of action like below:

  • Create table
  • List rows listed in table
  • Create HTML table
  • Post Teams message
  • ...

Happy flowing,

Koen

 

GasMatt
Frequent Visitor

I got it sorted. A few nagging things, I can't figure out how to get rid of the header in the teams message. Anything I try seems to break it. I kept it titled as just 1,2,3. Also, there is a date in one of the cells that gets stripped of formatting so it shows as the 45009 or whatever, so I had to have a script to add the date as text, but I can't seem to get rid of the date. I'll try to move the cell as part of that excel script I have run.

  • Can you include some screenshots of your issue with the header in teams? Makes it easier to understand. 
  • I believe you can use the 45009 input, this seems to be just the Microsoft date format. I suspect that if you use the 'dateFormat' or 'Formatdate' function (can't remember) in an expression you should be fine with it.

Happy flowing,

Koen

 

GasMatt
Frequent Visitor

When I tried to do any date formatting  couldn't figure out how to point it to a specific row, getrow was driving me nuts because I couldn't figure out what some of the terms meant like key value and stuff. I tried to format as UTC but it would format the quantity value as well which make the data useless.

 

Capture.PNGCapture2.PNG

Dear GasMatt,

Your screenshots make a lot of stuff clear ...

  • It seems you define a19:c35 as 1 table. This could be fine ... provided that you do not want to use the data as cell items any further. To me it would seem logical that for sections which contain different data you define different tables.
  • If you define the data as 'Text' or 'General' under '2' in the screenshot, then you should have solved your issue with the 45009 date issues. Currently it reads the data as a date and thereby converts it to system-date-format.
  • Is the data part of 1 record? What I mean with this is if the data belongs all together? I cannot really tell, but at a glance it seems that whomever put this data together (if it actually belongs together) did not consider using this data in any structured way. If so, then I would suggest to re-format your input, otherwise you will end up with a 'Garbage in = Garbage out' scenario. This could not be an issue ... provided that you do not want to use the data as cell items any further. 

Happy flowing,

Koen

GasMatt
Frequent Visitor

1. I guess I'm not sure what you're getting at. I hadn't really considered splitting it up into multiple tables. This comes from the counterparty as is, and putting it into a table is one of the first steps in my flow.  This data ultimately gets hand-jammed into two other systems with industry specific software.

2/3. You're not wrong, but as is often the case in dealing with two large entities, trying to get change is neigh impossible. It's just me doing to best with what exists, and getting all 50 people that use this sheet over two organizations isn't the battle I'm going to fight right now.

GasMatt
Frequent Visitor

I managed to sort a solution to layout that makes the date thing not an issue, just moved around cells via formulae, added rows, and redefined the table. The last thing that is annoying, though it doesn't actually matter, is how to omit the headers / column titles (1,2,3) from the end result.  Anyone have any ideas?

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