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ianwuk
Post Partisan
Post Partisan

How can I create an HTML table in an email based on Excel data?

I am building a flow that reads data from a spreadsheet and if the month name in the spreadsheet is the next month then send an email.

 

E.g. The current month is December.  If data in a specific column is equal to 'January' then send an email with details of the rows in question.

 

I need help with creating the HTML table using the data from Excel.

 

The spreadsheet compares the data of a column from an Excel spreadsheet and to see if it matches a stored date variable of next month ('January') - is this correct?  When I test it, my spreadsheet has four entries with 'January', but the email includes more entries than that.

 

ianwuk_3-1671094732707.png

 

 It then creates an HTML table of that data - this is what I also need help with.

 

ianwuk_4-1671094827900.png

An email is then sent with that output (the HTML table).

ianwuk_0-1671095125196.png

 

 

Any help on how to fix this is much appreciated - thanks!

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @ianwuk,

I have Created sample for you.

Amit_Sharma_0-1671096412640.png

 

- Use expression 

 

 

item()?['Column name of Table']

 

 

Amit_Sharma_1-1671096483734.png

Output

Amit_Sharma_2-1671096575666.png

 

Could you please show me your flow where you have getting error.

 

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9 REPLIES 9

Hi @ianwuk,

I have Created sample for you.

Amit_Sharma_0-1671096412640.png

 

- Use expression 

 

 

item()?['Column name of Table']

 

 

Amit_Sharma_1-1671096483734.png

Output

Amit_Sharma_2-1671096575666.png

 

Could you please show me your flow where you have getting error.

 

 -------------------------------------------------------------------------
If I have answered your question, please mark post as Solved.
If you like my response, please give it a Thumbs Up.

Hi @ianwuk ,

Here is a test for your reference:

Here is excel :

vchengfenmsft_6-1671097501645.png

Here is flow:

Through [Recurrence], you can check excel once a day

vchengfenmsft_0-1671096398973.png

formatDateTime(item()?['Datetime'], 'MMMM') Get the month in the date
formatDateTime(addToTime(utcNow(), 1, 'Month'), 'MMMM') Get the month in today's date + one month's date

vchengfenmsft_1-1671096912111.png

<style>
table {
font-family: arial, sans-serif;
border-collapse: collapse;
width: 100%;
}
td, th {
border: 1px solid #dddddd;
text-align: left;
padding: 8px;
}
tr:nth-child(even) {
background-color: #dddddd;
}
</style>
</head>
<body>
<h2>HTML Table</h2>
<table>
<tr>
<th>DateTime</th>
<th>eamil</th>
<th>Msg</th>
</tr>
<tr>
<td>@{item()?['Datetime']}</td>
<td>@{item()?['email']}</td>
<td>@{item()?['msg']}</td>
</tr>
</table>
</body>

vchengfenmsft_2-1671096984822.pngvchengfenmsft_3-1671097064618.png

Here is result:

vchengfenmsft_4-1671097111477.pngvchengfenmsft_5-1671097125035.png

If this post helps, then please consider Accept it as the solution to help the other members find it.

 

Best Regards

Cheng Feng

Hi @ianwuk ,

Here I make further improvements
If you want to compare a certain condition, you can add [Condition] in [Apply to each] to judge whether it is satisfied, and if it is satisfied, send an email (including the html table of this row record)

 

vchengfenmsft_0-1671098114328.png

 

If this post helps, then please consider Accept it as the solution to help the other members find it.

 

Best Regards

Cheng Feng

ianwuk
Post Partisan
Post Partisan

Thank you @v-chengfen-msft  @Amit_Sharma 

 

I am getting there - slowly!

 

I can read the data from the table.

I can filter out the data I want by comparing if the current month name matches the same as in the spreadsheet.

ianwuk_0-1671155045546.png

But when I then create an HTML table it adds extra columns, like this:

ianwuk_1-1671155373006.png

How can I remove them?  And how can I decide what columns from the spreadsheet to put in to the HTML table?

 

I have this step after the filter array, but it doesn't seem to work.

ianwuk_2-1671155508045.png

Based on the screenshot above, I'd expect the HTML table to just have the Full Name (EN) and Email columns, using the item values from the filter array.

 

What am I doing wrong?

Many thanks.

 

 

 




HI @ianwuk ,

Please change Columns to custom
Use item()?['Write the fields you need'] to get your need columns

 

vchengfenmsft_0-1671158131242.png

 

 

 

 

 

 

If this post helps, then please consider Accept it as the solution to help the other members find it.

 

Best Regards

Cheng Feng

ianwuk
Post Partisan
Post Partisan

Thank you @v-chengfen-msft  and @Amit_Sharma.  It all works now. 

ianwuk
Post Partisan
Post Partisan

@v-chengfen-msft  @Amit_Sharma 

Sorry, one more question, how can I create a condition based on if the generated HTML table is empty or not?

 

Basically, the email sent out will be different based on whether or not the table is empty.

 

I can't seem to get this to work because the table headers always seem to be shown.

 

Both these didn't work.

empty(outputs('Create_HTML_table')?['body/value']) is TRUE

empty(outputs('List_Rows_Present_In_A_Table_2')?['body/value']) is TRUE

 

ianwuk_0-1671171910691.png

Any help is much appreciated - thank you!

Hi @ianwuk,

Instead of apply condition on body output of Create_HTML_table' Action You can apply condition Output body of Filter array After this, I guess you are good to go.

 

empty(body('Filter_array'))

Amit_Sharma_0-1671172767839.png

 

Thank you so much for your help. It all works now. 

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