I have a Word document in which I've defined fields that will receive values (data) when a new item is created in a SharePoint list. Some data from this new item is used to fill the fields in a row within a table in the Word document. So, whenever a new item is created in the SharePoint list, I'd like to take the data (either partial or complete) to update the Word document while retaining the previously filled-in data in the document.
To be more specific, when the first item is created in the SharePoint list, I retrieve data, including dates, to fill fields in the first row I've defined in a table within the Word document. When a new item is created in the SharePoint list, I now want to update the Word document with the new data while preserving the previously completed data in the Word document.
Thank you for the assistance of the community. Image below of word document to be filled.
To be honest, I'm not sure if that's possible with a Word document?
Maybe somebody else is able to answer that.
What I would have done is insert the data in a Excel file.
There you can create a table with columns matching the input values from the list item.
You can then create a new row and fill the columns with the dynamic values from your flow. The new row is added to the table, so the old ones stay intact.
Make an Excel document which will store all the data, which you previously stored in the Word file:
Make sure the table is an actual "Table" with a name.
Save this file inside SharePoint library.
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Make a new flow which triggers "When an item is created".
In Power Automate you can then select the action "Add a row into a table"
Now all the columns of the row will pop-up which you are able to populate with dynamic values from your newly created item.
Maybe this tutorial is of use for you.
https://www.strategy365.co.uk/populating-word-document-with-microsoft-power-automate/
I'm not sure if it works and you probably need premium license for it.
other than that, I'm not sure if what you want is possible.
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