Purchase Order / Approval request based on Head of the department

[rafaelbenicio]

Hi There, 

Here is part of the flow I am trying to create based on a SharePoint list.

- A user creates a PO request then An approval would be sent to the head of the department based on the username of the creator. Note: My company has multiple departments. 

Just wondering if we can make this happen instead of creating a field called supervisor and relay on the end-user input.

Thank you!

[alrez]

Hi,

It depends on how you have your user structure set up. It should be possible but this would require a lot of testing and playing around in the program. Depending on how many users will be using this flow you could also just hard code if x user runs this it will go to y department. But this will require some playing around in. If you get stuck you can also always create a case with Microsoft Support. I'll include a link below; if you would like to go down that path.

If you would like to create a ticket with Microsoft Customer Support here is a link on how to do so: https://docs.microsoft.com/en-us/power-platform/admin/get-help-support

Regards,

Alex

-------

Community Support Team _ Alex Rezac
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[RobElliott]

@rafaelbenicio what we do in our company is to have a separate SharePoint list with 2 columns: the name of the department and the approver's email. For any department there could be 1, 2 or more approvers.

The user enters their department in the PO request (submitted via Forms) as we don't have their department stored in Office 365. The flow gets the items from the approvers list with a filter query of the department and stores the approvers' email addresses in a variable. A Switch control then looks at the Department they've entered and there is a Case for each department and inside that is the start and wait for an approval action and any other action like email the submitter.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.