Save extracted Email Data to Excel

[FH337]

I have extracted a specific values from a outlook email and want to put this values in a excel table.

I have the steps until the "clean data" was extracted.

Every row consist of 8 data for example below ( the length of the data can be various )  :

Receipt

Harddisk, Samsung, mSATA SSD, MZ-76P256, 256 GB

nameA

nameB

16/11/2020

10

locationA

Notes

Receipt

Optical Drive, Asus, DVD-ROM, SDRW-08D2S-U, -

nameA

nameD

16/11/2020

10

placeB

PR

This should produce 2 rows in excel table:

Transaction	Part	Name	Name	Date	Qty	Place	Notes
Receipt	Harddisk, Samsung, mSATA SSD, MZ-76P256, 256 GB	nameA	nameB	16/11/2020	10	locationA	PR
Receipt	Optical Drive, Asus, DVD-ROM, SDRW-08D2S-U, -	nameA	nameD	16/11/2020	10	placeB	PR

How can I store every 8 data to a row in excel with various string length and every row starts with 'Receipt'?

[v-bofeng-msft]

Hi @FH337 :

Please try this flow:

1\My entire flow

Step1:Create there variables

Step2:Do until

Reference Expression:

1\div(length(Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')), 😎

2\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),8)]

3\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),7)]

4\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),6)]

5\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),5)]

6\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),4)]

7\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),3)]

8\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),2)]

9\Split(uriComponentToString(replace(uriComponent(variables('TheString')), '%0A', '/n')),'/n')[sub(mul(variables('count1'),8),1)]

Step3:Show the result

Best Regards,

Bof

[FH337]

It's good to get the value, but i'm confused how to store them into excel worksheet, the input length can be various. My goal is to store the example data, into excel which hopefully produce 2 rows as mentioned above. Thankyou.

[sumurthy]

Here is a simple way to do this using Office Scripts. It will require the addition of an Office Script to Excel online and calling Run Script action within Excel online flow. 

The script that you'll need is this. It expects the table to be there... if you want to create a new table each time, that can be done too with small tweaking. If this sounds interesting, please let me know and I can help along. 

What you'll need: 

1. Create a new script. The script you need is below. 

2. run it in Power Automate. You'll need to supply the text data from email as input to the run script action. In the UI, it'll show up as rawData. 

For detailed instruction of how to setup the flow, you can checkout this video -- though it is for a different scenario. But the idea is the same. 

https://www.youtube.com/watch?v=152GJyqc-Kw&feature=youtu.be&ab_channel=SudhiMurthy

function main(workbook: ExcelScript.Workbook, rawData: string) {
  let table = workbook.getTable('Table2');

/* Comment this section before running in Power Automate */
/*
  rawData = `Receipt
Harddisk, Samsung, mSATA SSD, MZ-76P256, 256 GB
nameA
nameB
16/11/2020
10
locationA
PR
Receipt
Optical Drive, Asus, DVD-ROM, SDRW-08D2S-U, -
nameA
nameD
16/11/2020
10
placeB
PR`;
*/
/* End comment */

  const rows: string[] = rawData.split('\n');

  let row: string[] = [];
  let colCount = 1;
  for (let i=0; i<rows.length; i++) {
    row.push(rows[i]);
    if (colCount % 8 === 0) {
      table.addRow(-1, row)
      row = [];
    }
    colCount++;
  }
}

[v-bofeng-msft · Accepted solution]

Hi @FH337 :

Please replace "Append to array variable" action with "Add a row into a table" action.For example:

1\My data source

Note:

• a.you need to Format the Excel data as a table
• b.Store the Excel file in OneDrive

2\The flow

3\The Result

Best Regards,

Bof

[FH337]

So the rawData variable value is taken automatically from Flow process, then processed further inside script, right?

FYI the raw data can change based on email sent by user. So i hope this script receive dynamic value( can produce dynamic rows). But the col count is always 8.

[sumurthy]

Yes, you'll see that I commented out the lines that I was using for testing. What you'll pass into the Run Script action is the text input from the email read action. You can feed that data dynamically and script will split that into many rows. Please let me know if you need complete sample screenshot with the flow 

[shuranw]

Can you please expand one of the split functions you have for the fields in order for me to see the logic underneath?