Send Approver teams or email notification concurrently to all Approvers before "Wait for Approval" step

[RaffaelFaye]

Am currently struggling setting up an approval flow that will send a notification to ALL Approvers before moving on to the “Wait for Approval” step.

My library is as below:

My current flow initially sets all new files to "Pending" status then where the Sign-Off Status is not "Approved", it starts the approval process.

I have chosen to use “Create and Approval” to allow me to try and send the Approvals to all Approvers though currently I have failed to do this as it seems to send the request one at a time and until that Approver has responded will it send the next Approval request.

I would also like to make use of the comments potentially to track if the approval has been sent and when then updated with the final comments.

Any help you all can give me would be greatly appreciated.

[tom_riha · Accepted solution]

Hello @RaffaelFaye ,

I think you've got two options, the first one is to build a string of all approvals (user1@email.com;user2@email.com... and then assign the task to all of them at once. If you add multiple users to 'Assigned to' it'll create a task for all of them at the same time.

Or if you're processing them one by one, you can enable concurrency in the 'Apply to each' action. By default the action runs in serial mode, that's why it's waiting for the response. If you go to the action settings: 3 dots -> Settings it'll allow you to switch 'Concurrency control' to 'Yes'. That will tell it to run in parallel, everyone will receive their separate approval task at the same time.

[RaffaelFaye]

Thanks so much @tom_riha the recurrence totally fixed it the issue and now all approvers get sent the notification at the same time. Further technical question. Am not sure on the effect of Concurrency. Does setting it to 50 mean it will run through 50 lines of entries/files before it stops? And if so if i have 100s of timesheets where would be the best place to put the Apply to Each?

Below is a picture of my current Flow.