Send an email based on condition from one list, with data from another

[CCDDD]

Hi,

Having a nightmare with this flow and tried everything I can think of. I have two lists in sharepoint (don't own them so can't modify in any way), one of which contains details about addresses / incidents and the other detail of who looks after that regional area. I need powerautomate to see new rows in the address / incident table and then move on to a switch ONLY if the ID from the address & incident table matches a certain department in the other.

Each ID will have entries in loads of different tables for the same incident but these two are the only ones i need to pull from. At the moment, the switch works and will email the correct regional area but it will send them incidents from areas not relevant to them, hence why I need to lookup another table and use that in another switch first

[creativeopinion]

@CCDDD I would recommend that you use a Filter Array action in your case. You should only run a Get Items action on each SP List ONCE in your flow (and in the root of your flow). The Filter Array action will help you to cross-reference one SP list against another. Once you've filtered out the items you want to run additional actions on, loop through those items with an Apply to Each action. It's a lot more efficient to do it this way rather than looping through all items from a list and running a condition check on each item.

To learn more about how to use the Filter Array action, please refer to this YT Tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?

Even though the first section of my tutorial covers how to cross-reference an excel table to a SP list—you can use the same concept to cross-reference one SP list against another.

In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

IN THIS VIDEO:

✅ 3 Ways to Use the Filter Array Action

✅ How to use the Scope Action to Group Actions

✅ How to Check the Number of Items returned from a Filter Array Action

✅ How to Cross-Reference Data in Excel with a SharePoint List

✅ How the Filter Array Action Works

✅ How to Access the Dynamic Content from a Filter Array Action

✅ How to Filter Items by a Key

✅ How to Filter Items by Matching a Substring

✅ How to Use Multiple Conditions in a Filter Array Action

Hope this helps!

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