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SeanHenderson
Power Participant
Power Participant

Sending Email Notification With Non Text Fields

Hi,

I have a CDS custom entity and I want to send an email notification out based on a certain condition. How can I include details in the body of the email that aren't from text fields? For example, the record has a Lookup to Account, which I want to include and I need to be able to grab the GUID in order to build a link to the item.

 

Thanks

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Accepted Solutions
Jcook
Most Valuable Professional
Most Valuable Professional

Hello @SeanHenderson 

If you have the GUID of the lookup,

The best way to do this is to use a Get record action on the Entity that the lookup is from.

 

For example I have a UsersID(GUID) and i want the fullname to be sent in an email. The Lookup for my GUID is in the Users Entity.

pic1.png

 

In the above example all I am doing is using the GUID that is a lookup to the Users Entity. You can only use a GUID with Get record.

Than you can use a Compose action to grab any data you want (this will be in text)

 

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Jcook
Most Valuable Professional
Most Valuable Professional

Hello @SeanHenderson 

If you have the GUID of the lookup,

The best way to do this is to use a Get record action on the Entity that the lookup is from.

 

For example I have a UsersID(GUID) and i want the fullname to be sent in an email. The Lookup for my GUID is in the Users Entity.

pic1.png

 

In the above example all I am doing is using the GUID that is a lookup to the Users Entity. You can only use a GUID with Get record.

Than you can use a Compose action to grab any data you want (this will be in text)

 

—Josh
If you like my post please hit the "Thumbs Up" -- If my post solved your issue please "Mark as a Solution" to help others


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
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Jcook
Most Valuable Professional
Most Valuable Professional

@SeanHenderson 

Additionally if you want the GUID.

 

The field that holds the GUID is the unique ID which can be found here:

pic2.png

 

—Josh
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Hi @Jcook 

Thank you! That worked very well.

Now how do I create a link to the item? I figured I could just use a Compose that did a concat on the link with the GUID as a parameter, but I guess the item function doesn't accept parameters:

concat('dynamicsURL?appid=appGUID&pagetype=entityrecord&etn=entityname&id=',item('Apply_to_each')?['entityGUID'])

Annotation 2020-02-07 121059.png

What should I use instead of Item?

@SeanHenderson 

Where are you trying to link them to?

is this a CRM? or Power App?

 

—Josh
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CRM.

 

I changed it to items instead of item and now it sends out the proper link. Not sure I understand the difference between the two functions though...

@SeanHenderson 

Awesome!

Microsoft docs explains it as:

item() - Used in a repeating action over an array

items() - Used in a for each loop for current item

item() & items() 

 

—Josh
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