Start and Wait for an approval - Everyone must approve

[Karl_Curan]

Hi,

I am creating a flow using Start and Wait for an approval - Everyone must approve. From the Power Automate site, the behavior should be The actions that follow the Start and wait for an approval action run after all of the approvers approve, or when a single rejection is done.

However in my flow, when the first approver rejected the flow, it still goes to the second approver. It should be the case since the first approver already rejected it. I want to stop the flow once the first dynamic approver rejects the flow.

Here is the dynamic flow.

[edgonzales]

@Karl_Curan 

Hi there.  So, what is in the field "JV Approvers E..."?  Based on what I see, I'm guessing it's a multi-select, or maybe a field with multiple rows of data?

And if that's the case, I'm betting it's doing this because of the Apply to Each loop.  Here's what I think it happening:

You're getting the item, and then create an approval with the JV Approvers in the Assigned To field.  Flow says "Hey! This is (essentially) an array, so I'll help out this cool person by creating this loop!"  And in that loop is the start approval, but because the loop is cycling through each person in that field, it is creating a new approval for each person.  

So, if there are 3 people in that field, then it creates an approval for person 1 (only assigned to person 1), they respond, then it cycles to person 2 and so on.  And because it creates a new approval, it thinks it's done a good job 🙂

The fix is to get that "array" of multiple people into a string of joined people.  After your "Get Items" action, add an action called "Join" (You can also do this with an expression).  For the "From" part of the Join action, put the dynamic value for the JV Approvers field, and for the delimiter, try putting a semi-colon.  I can't remember if you need single quotes or not, so if it bombs, try adding those.

Then, for your Assigned To field, use the output from that Join.  It should see it as a String, and NOT kick off an Apply to each loop...and hopefully create a single approval going to 3 people rather than 3 approvals going to 1.

Keep us posted.

-Ed

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[Karl_Curan]

Hi, Ed.

I really appreciate the storytelling you have there and it helps me better understand the process. However, when i try to modify the flow. encountered an error.

The JV Approvers Email is based on a Custom List on a SharePoint that is basically Persons in the organizations. There could be 1 or more names in that column that the Flow checks for the email addresses.

[Karl_Curan]

[v-bacao-msft]

Hi @Karl_Curan ,

Please refer to the following method:

Also check this thread and see if it helps:

Solved: Response Dynamic Content for Approvals does not ap... - Power Platform Community

Best Regards,

[Karl_Curan]

Unfortunately, the methods above did not resolve the issue.

The objective here is that when the rejection is complete, the next approver no longer receives an approval notification. However, for the case above this is not happening.