cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Malli88
Regular Visitor

Up/Down-Voting System for Sharepoint List

Hi @ ALL

I try to build my first Workflow.

Have a list in Sharepoint where I can see some Bug's out of Jira.

Not I need for any row a +1 / -1 button to up/downvote the bug.

How do I do that?

And my second question. Does anyone know good tutorials for flow/automate and the sharepoint/dynamics integration?

 

Thanks and best regards,

Stephan

1 ACCEPTED SOLUTION

Accepted Solutions
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Malli88,

 

Yes, I can give you a bit more details.

 

1. Create the two columns. Votes (Number), UpVote (Single line of text). Make sure you set the default value of the Votes column to 0

votingcolumns.png
2. Create a flow with the following SharePoint trigger and actions. As a concept I used the For a selected item trigger, Get Item and Update item actions. You can use the Votes field to add the expression.

add(outputs('Get_item')?['body/Votes'],1)

 

threeactionsv2.png
3. Save the flow and make a note of the flow ID

flowid.png
4. Go the the list and format the UpVote column

formatthiscolumn.png
5. Add json to it, you can use my json as an example. Modify the id in the actionParams to use your flow id. Save the formatting.

{
  "$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json",
  "elmType": "button",
  "customRowAction": {
    "action": "executeFlow",
    "actionParams": "{\"id\": \"ac299030-fc6c-431a-b833-f567e6cbc1df\"}"
  },
  "attributes": {
    "class": "ms-fontColor-themePrimary ms-fontColor-themeDarker--hover"
  },
  "style": {
    "border": "none",
    "background-color": "transparent",
    "cursor": "pointer"
  },
  "children": [
    {
      "elmType": "span",
      "attributes": {
        "iconName": "CaretSolidUp"
      },
      "style": {
        "padding-right": "6px"
      }
    },
    {
      "elmType": "span",
      "txtContent": ""
    }
  ]
}


6. Test the flow by creating an idea and by clicking the button in the UpVote column



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

27 REPLIES 27
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Malli88,

 

You could create a votes column (number data type) in that list and a column for a upvote button. Use column formatting to create the vote button which can trigger/execute the voting flow.

https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/column-formatting#create-a...

 

uservoice_sharepointlist.png

 

 

Use the add() function to calculate the number of votes in the vote column in your flow and update the item again with the new value. You can sort the bug list on the votes column descending so the bugs with the most votes are shown first.

 

addfunction.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus ,

 

thank you for the reply. Unfortunately I have no idea how to implement this.

What I have done so fare:

1. Column with a Butten that triggers a workflow

2. Column with number values

Malli88_0-1605266650171.png

What I have to do in the flow to get that running. Where I have to add the expression from your screenshot?

 

Thank you and best regards,

Stephan

 

 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Malli88,

 

Yes, I can give you a bit more details.

 

1. Create the two columns. Votes (Number), UpVote (Single line of text). Make sure you set the default value of the Votes column to 0

votingcolumns.png
2. Create a flow with the following SharePoint trigger and actions. As a concept I used the For a selected item trigger, Get Item and Update item actions. You can use the Votes field to add the expression.

add(outputs('Get_item')?['body/Votes'],1)

 

threeactionsv2.png
3. Save the flow and make a note of the flow ID

flowid.png
4. Go the the list and format the UpVote column

formatthiscolumn.png
5. Add json to it, you can use my json as an example. Modify the id in the actionParams to use your flow id. Save the formatting.

{
  "$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json",
  "elmType": "button",
  "customRowAction": {
    "action": "executeFlow",
    "actionParams": "{\"id\": \"ac299030-fc6c-431a-b833-f567e6cbc1df\"}"
  },
  "attributes": {
    "class": "ms-fontColor-themePrimary ms-fontColor-themeDarker--hover"
  },
  "style": {
    "border": "none",
    "background-color": "transparent",
    "cursor": "pointer"
  },
  "children": [
    {
      "elmType": "span",
      "attributes": {
        "iconName": "CaretSolidUp"
      },
      "style": {
        "padding-right": "6px"
      }
    },
    {
      "elmType": "span",
      "txtContent": ""
    }
  ]
}


6. Test the flow by creating an idea and by clicking the button in the UpVote column



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus 

thank you very much for the reply.

I get an error on the function element.

Perform a correction to include a valid reference to Get_item for the input parameters of the Update Element action.

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Malli88 

 

Get_item is a reference to the second action of the flow. In this example I named my action Get Item. What is the name of the action in your flow?

 

If it is a different name you will need to adjust your expression to update it with your action name.

add(outputs('Your_second_action_name')?['body/Votes'],1)


Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Malli88
Regular Visitor

Hi @Expiscornovus 

get the message:

 

Flow execution error: At least one specified field has the type "null".

 

 

There is no required field with empty entry. And I prefilled the votes field with 1.

 

Malli88_0-1605512128699.png

 

 
Malli88
Regular Visitor

Have the solution!

Added a Compose to get the value of Votes field.

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Malli88

 

Can you show the output of the element abrufen action in your screenshot?



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Malli88_0-1605518974872.png

I get the Nullpointer every time the value of Votes is "Null" or "0".

It is just working for values >=1.

 

Works perfectly, this is brilliant! Rhanks to you I learn and develop:)

But what about voting on the list shown in a webpart on a page? This doesn't work in such conditions, I'm afraid 😞

Thank you for this solution. One question - when i click on the upvote button the workflow is executed but I get a pane on the right and i have to click the "Run Flow" button. Is there a way to not display the right pane and just execute the workflow without showing the right pane?

 

manavpurohit_0-1630131379652.png

 

Hi, I have followed every step, but when I press the UpVote button, nothing happens.
Would you be able to assist me here?

Below you can see my setup.

wahlbang_0-1633420010870.png

 

 

wahlbang_3-1633420147656.png

 

 

wahlbang_2-1633420116480.png

wahlbang_4-1633420184052.png

wahlbang_5-1633420222677.png

 

wahlbang_6-1633420299015.png

 

wahlbang_7-1633420347930.png

 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @wahlbang,


Is your flow created in the default environment, or a different environment? 

 

And can you also check if the flow is listed in the automate section when you select an item. If that is the case can you try and run it from there. See if that makes any difference?

 

checkiflistedinautomatesection.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus,

It's not in the default environment, it's located under the team in MS Teams.
The flow is not available in the automate section.

Should I try to create it in the default environment? Will others be able to vote then?

Br
Wahlbang

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @wahlbang,

 

Yes, can you try that.


There is a known limitation for this trigger action:

https://docs.microsoft.com/en-us/connectors/sharepointonline/#known-issues-and-limitations
For Flows that use the 'For a selected item' or the 'For a selected file' trigger, only those that are part of the Default environment in Power Automate are listed within the SharePoint Automate menu.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


@Expiscornovus 
Perfect, it's working now! Thank you so much 🙂
Is there a way to not display the right pane and just execute the workflow without showing the right pane?

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @wahlbang,

 

With this setup I don't think it would be possible to hide the panel. The actionparams of the executeflow action are pretty limited. You can set the header text and the button text. But I don't see any parameter for hiding the panel though:

https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/column-formatting#button-e...



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus 

Alright, what I experienced now is that my colleagues are not able to press the button in Teams so we use the web version, and it takes very long time to get the prompt, sometimes it's not even shown 😞


Hi, 

I found that the flow fails if the starting value is 0, so I added a condition that when a new item is added to the list, the default Vote value to start with is 1. So then the flow runs smoothly

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,034)