EditForm is Creating New Item

[GoBlueByrd]

Hello .. new to PowerApps and having an odd issue.  When I am trying to EDIT a record "SubmitForm(FormEditCase)", on submit it is creating a NEW record.  Any advice would be appreciated.

Thanks..

[v-monli-msft]

Hi @GoBlueByrd,

This is the expected behavior that after you submit the content in editform it will create a new item/record to the DisplayForm(data source also). This is what editform used for. 

For your reference:

https://powerapps.microsoft.com/en-us/tutorials/function-form/

https://powerapps.microsoft.com/en-us/tutorials/control-form-detail/

Regards,

Mona

[GoBlueByrd]

Per the link (instructions shown below) .. using SubmitForm when in EditForm mode, the record should editted/modified, not create a new record, which is happening to me.

I've searched thru all my settings and can not find why records are being created when they should be modified.

Any help to what I might be missing to look for?

Thanks ..

EditForm

The EditForm function changes the Form control's mode to FormMode.Edit. In this mode, the contents of the Form control's Item property are used to populate the form. If the SubmitForm function runs when the form is in this mode, a record is changed, not created. FormMode.Edit is the default for the Form control.

[Anonymous]

Hi @GoBlueByrd

Can you post some screenshot of the form? What is the Item property set to? What is the DefaultMode of the form? How do you access the form? Do you have NewForm(), ResetForm() or EditForm() somewhere?

[GoBlueByrd]

Hopefully this helps ..

Below is the main gallery screen with a filtered list.

I've captured the ITEMS command.

Gallery Items

The gallery item button is programmed to go to the Detail Screen

Gallery Navigate On Select

The details screen populates fine .. I've captured the DATASOURCE command.

Detail View Source

The EDIT PROJECT button is programmed as seen below

Note that I am using EditForm command, which should edit the Sharepoint list entry, not create a new one.

Detail View Navigate to Edit Form

The EditForm populates correctly with the fields.

Edit Form Data Source

Changes are made to the fields and the SAVE button command is shown below, which is SUBMITFORM.

Expectation is that the list item is modified, however, a new list item is being created.

Edit Form Submit Command

Thanks for any help that can be provided.

[GoBlueByrd]

Hopefully this helps ..

Below is the main gallery screen with a filtered list.

I've captured the ITEMS command.

Gallery Items

The gallery item button is programmed to go to the Detail Screen

Gallery Navigate On Select

The details screen populates fine .. I've captured the DATASOURCE command.

Detail View Source

The EDIT PROJECT button is programmed as seen below

Note that I am using EditForm command, which should edit the Sharepoint list entry, not create a new one.

Detail View Navigate to Edit Form

The EditForm populates correctly with the fields.

Edit Form Data Source

Changes are made to the fields and the SAVE button command is shown below, which is SUBMITFORM.

Expectation is that the list item is modified, however, a new list item is being created.

Edit Form Submit Command

Thanks for any help that can be provided.

[GoBlueByrd · Accepted solution]

I found the issue .. I had to add in a field for "ID" that is just for reference.

Once I added that field .. Submitform(Editform) modified the Sharepoint Item rather than creating a new one.

[Fbelay]

Where did you add the field?  Can you provide a little more detail?

[uyentpk]

Where did you add the ID field? I am having the same problem. Can you please provide a more detailed instruction? 😞

[uyentpk]

Okay, this is how it works for me. I set the Items property of the form to Gallery3.Selected, because I get to the form from another list. I think you need to play around with the Items property of the form in order to correctly select the existing record. Hope it helps.