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jetfin
Frequent Visitor

Filter document folder populating gallery with images

Hello

 

How can I get a better solution for getting images stored in SP document folder to be populated in a gallery?
I realized that this code I have here is ok but I run in to a problem with 500 limit. Can I solve it in some other way you think?

 

The collection "colUpptaktBilder" contains the image names I want to look for.

 

Filter(Dokument;
'{Path}' = "Shared Documents/RNC_Bilder/" And

'{FilenameWithExtension}' in colUpptaktBilder.Imagename

)

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @jetfin ,

You simply have your desired number of folder levels individually in text fields in the Library metadata. You can then filter by these instead of the file path. There would be a way in Power Automate to strip out the folder names (it would involve stripping out from the left based on the location of the / ), but I have not gone down that path - my users choose the categories (I have a cascading structure in a SharePoint list) when filing the document.  "Unallocated" files are easy to spot and the user then needs to fix them.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

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4 REPLIES 4
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @jetfin ,

The solution is to not rely on the path to find matching data. I use something similar and I have libraries over 50k files, but I have the first three levels of the folder structure also in text fields in the record.

This is completely Delegable and also allows for some very flexible filtered views in SharePoint according to the needs of the user, without the need to navigate down folder structures.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

 

Ok thanks sounds good. Can you share a glimpse of how the code would look like using that method?

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @jetfin ,

You simply have your desired number of folder levels individually in text fields in the Library metadata. You can then filter by these instead of the file path. There would be a way in Power Automate to strip out the folder names (it would involve stripping out from the left based on the location of the / ), but I have not gone down that path - my users choose the categories (I have a cascading structure in a SharePoint list) when filing the document.  "Unallocated" files are easy to spot and the user then needs to fix them.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

jetfin
Frequent Visitor

@WarrenBelz Thaks for the info. I didnt know about these features in SP until now so I will look in to it more. Looks promising to solve it this way. 

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