cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Filter gallery or collection to only show entries with duplicate values

Good day to everybody,

 

Sorry if this was already solved somewhere else, but all the googling from the last two days didn't show any helpful results.

 

Quick intro to my needs:

- I have a document library for invoices with some folders, and in all those folders are PDF files with all sorts of meta data, one of them is the invoice number

- it must be possible to add the same invoice number again, just in case it happens that we get it from different sources with same invoice number, so this can't become a unique value

 

Because it happened / happens, that the same invoice was handled by different persons, it was also stored in the library >1.

Now I was trying to build a collection / gallery that is doing these actions:

- Get all invoice numbers from all folders

- remove / hide all invoice numbers which only appear once

- show only the duplicate entries

--> pretty much the oposite of distinct I guess

 

Currently I got this:

 

Collect all data from the data source "Dokumente" except if the invoice number (RG_x002d_Nummer) is not filled yet

Collect(RechNum1; Filter(Dokumente; If(IsBlank(RG_x002d_Nummer); false; true)))

From this collection I build a gallery which only shows distinct values for invoice number and CountRows AllItems

Search(Distinct(Filter(SortByColumns(RechNum1; "RG_x002d_Nummer"; Ascending); If(IsBlank("RG_x002d_Nummer"); false; true)); RG_x002d_Nummer); SearchInput_99.Text; "Result")

In order to see items which have a duplicate invoice number, I made a CountIf where I count the amount of similar invoice numbers per item

CountIf(RechNum1; RG_x002d_Nummer = 'lbl_RG-Nummer_1'.Text; true)

I then fill those items with a reddish color in order to see them better

If(CountIf(RechNum1; RG_x002d_Nummer = 'lbl_RG-Nummer_1'.Text; true) = 1; LightGreen; LightCoral)

 

Next to this I have another gallery listing all items without "distinct", if the CountRows of AllItems of those two galleries are different, I already know that there must be duplicates.

Search(Filter(Search(SortByColumns(RechNum1; "RG_x002d_Nummer"; Ascending); SearchInput_99.Text; "RG_x002d_Nummer"); If(IsBlank(RG_x002d_Nummer); false; true)); SearchInput_99.Text; "RG_x002d_Nummer")

 

This is the result from what I explained above, the left gallery has the "distinct" filter, the right is without it.

2019-04-06 17_27_11.png

 

With only 226 invoices its ok to scroll, but if I want to crosscheck with our archive, this list extends to above 2000 items and scrolling is not an option anymore.

 

So what I am trying to accomplish is building a gallery where only those invoice numbers will be listed, which are duplicates.

 

I hope this was not too confusing, would be very thankful if anyone would have a hint leading me into the right direction Man Happy

Thanks in advance!

Cheers

BJ

1 ACCEPTED SOLUTION

Accepted Solutions

@Anonymous 

No problem.  In that case, just filter the whole thing.  Formula now is:

 

Filter(
AddColumns(
GroupBy(colInvoices, "invoiceNumber", "invoices"),
"docCount", CountRows(invoices)),
docCount>1)

Bjoern_Jost2.png

 


Besides the issue with above 2k items, am I correct that in your example you GroupBy similar invoice numbers, but you still show all invoice numbers in the gallery?  When you GroupBy, the column that you group by it is the same as doing a distinct.  If there are 500 invoices.  300 are distinct names, then your GroupBy results will have 300 records. Within those records are the filtered records that matched that name. If you were to add up all the individual records within in the grouped records (in this case in the invoices column) you would have 500.

 

My main issue is that I don't want to list the ones, that don't have duplicate entries.  See formula change above.

 

Forgive me if I am wrong, but according to your left image it seems as you show all items in the gallery. Yes, that was correct.  In my original sample, I was demonstrating the use of the GroupBy function to achieve the results that you had in several collections and formulas.  I glossed over the fact that you wanted to filter that by only ones that were more than 1.  BUT...the above correction will give you that.


See how that all works out for you now. AND, of course, this still doesn't address the 2k limit.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

7 REPLIES 7

@Anonymous 

You might want to look at the GroupBy function for this rather than the logic you have now.

You can replace it all with this formula:

AddColumns(GroupBy(colInvoices, "invoiceNumber", "invoices"), "docCount", CountRows(invoices))

Bjoern_Jost.png

NOW...your actual problem is the number of documents that you have being beyond 2000.

To have accuracy in your App, you will need to Collect all the invoice numbers into a local collection in multiple collects to have the total list of invoices locally.  Once you have that, the above will be exactly the same.

 

I hope that helps you some. 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayesthanks a lot for your quick response.

 

Besides the issue with above 2k items, am I correct that in your example you GroupBy similar invoice numbers, but you still show all invoice numbers in the gallery?

 

My main issue is that I don't want to list the ones, that don't have duplicate entries.

Forgive me if I am wrong, but according to your left image it seems as you show all items in the gallery.

 

Thanks for clarifying Man Happy

@Anonymous 

No problem.  In that case, just filter the whole thing.  Formula now is:

 

Filter(
AddColumns(
GroupBy(colInvoices, "invoiceNumber", "invoices"),
"docCount", CountRows(invoices)),
docCount>1)

Bjoern_Jost2.png

 


Besides the issue with above 2k items, am I correct that in your example you GroupBy similar invoice numbers, but you still show all invoice numbers in the gallery?  When you GroupBy, the column that you group by it is the same as doing a distinct.  If there are 500 invoices.  300 are distinct names, then your GroupBy results will have 300 records. Within those records are the filtered records that matched that name. If you were to add up all the individual records within in the grouped records (in this case in the invoices column) you would have 500.

 

My main issue is that I don't want to list the ones, that don't have duplicate entries.  See formula change above.

 

Forgive me if I am wrong, but according to your left image it seems as you show all items in the gallery. Yes, that was correct.  In my original sample, I was demonstrating the use of the GroupBy function to achieve the results that you had in several collections and formulas.  I glossed over the fact that you wanted to filter that by only ones that were more than 1.  BUT...the above correction will give you that.


See how that all works out for you now. AND, of course, this still doesn't address the 2k limit.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Good morning Randy, Thanks so much for the great help!

 

I actually stayed with my way of collecting the data, just because I knew what I did there Man Happy

 

But from there I made a second collection with your Filter into a ClearCollect where I grouped them and added the column for the count of the elements.

 

So OnVisible this happens first:

Collect(RechNum1; Filter(Dokumente; If(IsBlank(RG_x002d_Nummer); false; true)));; ClearCollect(RechNum2; AddColumns(GroupBy(RechNum1; "RG_x002d_Nummer"; "RG_Nums"); "RG_Count"; CountRows(RG_Nums)))

And my gallery, where I only show the items with duplicate values, looks like this:

Search(Filter(RechNum2; RG_Count >1); SearchInput_102.Text; "RG_x002d_Nummer")

What I realized now thou, some invoice numbers have a blank at the end, so know I have to get rid of the blank space at the end of the invoice number, but I guess I will make a new post for this in case I can't figure it out.

 

Once again thanks!

Cheers

BJ

 

 

 

 

@Anonymous 

So if extra spaces are an issue, you can use the Trim function to clean that up.  

Using the formula I provided before, your Gallery Items property would be:

 

Filter(
    AddColumns(
        GroupBy(
AddColumns(colInvoices, "cleanInvoiceNumber", Trim(invoiceNumber)),
"cleanInvoiceNumber", "invoices"), "docCount", CountRows(invoices)), docCount>1)

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Thanks for this also, but in my "build" I seem to have issues implementing the Trim("RG_x002d_Nummer") function.

 

Here's the code I tried to use it in, as this creates my final collection for the gallery which only shows the duplicate items:

ClearCollect(RechNumAll2; AddColumns(GroupBy(RechNumAll; "RG_x002d_Nummer"; "RG_Nums"); "RG_Count"; CountRows(RG_Nums)))

Do I use the Trim("RG_x002d_Nummer") while creating the collection or do I use it while filtering the gallery?

To my understanding the Trim("RG_x002d_Nummer") must happen before the CountRows, otherwise the trimmed items wont be counted.

 

Maybe, as we would say in Germany, I am just standing on the hose Smiley Wink

@Anonymous 

No, the trim has nothing to do with the counting, it has everything to do with the grouping.

If you're going to use that in a collection, then this Formula will be what you want (I see you're using ; rather than , so I'll adjust, and I'll add your names):

ClearCollect(RechNumAll2;
AddColumns( GroupBy( AddColumns(Dokumente; "sauberRGnummer"; Trim(RG_x002d_Nummer)); "sauberRGnummer"; "rechnungen"); "zählen"; CountRows(rechnungen))

 What this does exactly, is to first create a column on the Dokumente source for sauberRGnummer which is a clean invoice number without extra spaces (the Trim function on the RG_x002d_nummer cleans it up).

Then it groups by the clean invoice number sauberRGnummer.  You now have a table with two columns - sauberRGnummer (distinct list of clean invoice numbers) and rechnungen (a table of all the invoices that match that number).

Then we wrap all of that in another AddColumns statement that will create another column in the above table which will be the count of the rechnungen table in each row.  This will be your document count.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (818)