How to auto-populate the Manager Details based on the person field

[Priyasantra]

Hi Team, 

I have an onboarding application which uses the datasource as sharepoint list. Currently there are 4 person/group field in powerapp. 

1. employee details

2. Manager Details

3. Trainer details

4. Process trainer. 

As the below screenshot 

 Currently all these columns are entered manually. My current requirement is that the Manager feild should be populated automatically based on employe details.

For example- If I am the new joiner the moment I select/enter my account/name in the Employee details it should automatically pop up the manager email without needing me to enter the manager details manually. 

Currently I have the below connectors as in screenshot

thanks in advance

Regards

Priya

[Maxwell123]

Hi! I think for the start of your issue this video will be very helpful!

Cascading Dropdown (Shane Young)

https://www.youtube.com/watch?v=pkZG2boN7jQ

As far as the second part of your question you can set the value to lookup based on the value of the dropdown above. Maybe something like this?

If(IsBlank(Lookup(yourdatasource,employeedetailsinsharepoint=employeedetailsinpowerapps,manageremailcolumninsharepoint),manageremailcolumninsharepoint,false)

[v-yutliu-msft · Accepted solution]

Hi @Priyasantra ,

Do you want to automatically populate a person field(Manager Details) based on selection of another person field(Employee Details)?

Could you tell me whether these two person field allows multiple selections?

I assume that no.

You could set like this:
1)combo box's Items for Employee Details:

Choices(listname.'Employee Details')

2)combo box's Items for Manager Details:

Choices(listname.'Manager Details')

DefaultSelectedItems:

If(!IsBlank(employeecomboboxname.Selected.Email),{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
        Claims:"i:0#.f|membership|"&Office365Users.ManagerV2(employeecomboboxname.Selected.Email).mail,
    Department:"",
   DisplayName:Office365Users.ManagerV2(employeecomboboxname.Selected.Email).displayName,
         Email:Office365Users.ManagerV2(employeecomboboxname.Selected.Email).mail,
      JobTitle:"",
       Picture:""
   })

this datacard's Update:

managercomboboxname.Selected

Best regards,

[Han_Quin24]

Can anyone help me on this issue? I'm trying to get the manager email and display name to populate based off a "Reported By" data card. I used the formula above and made changes specific to my app, however, the manager fields in SP are single line of text instead of a people picker, then I will need to populate the managers boss information. this has been done before using the current list in place, just not sure what I'm doing wrong 

[Anonymous]

@Han_Quin24 Hello, did you ever resolve this? If so, what was your solution? I have a similar requirement and i'm also stuck.

Thank you.

[wrizk]

this is the only working solution i found on the internet. thank you.

[Anonymous]

To get the Manager's email to populate you need the

DataCardValue.Selected.Email

of the employee, in this case:

If(SharePointForm1.Mode=FormMode.New && Not( Office365Users.ManagerV2(ReportedByDataCard.Selected.Email).userPrincipalName = "" ),Office365Users.ManagerV2(ReportedByDataCard.Selected.Email).mail
,Parent.Default)

If you want to use Manager instead of ManagerV2, you just capitalize "mail" and "userPrincipalName".

The "ReportedByDataCard" must have the DefaultSelectedItems filled with:

If(SharePointForm1.Mode=FormMode.New,{ 
  DisplayName:User().FullName,
  Claims:"i:0#.f|membership|" & Lower(User().Email), 
  Department:"", 
  Email:User().Email, 
  JobTitle:"", 
  Picture:""
},Parent.Default)

[Schwartz_Cory]

For those who are dynamically looking to populate a person field based on the current signed in user, this is how.

In defaultSelected in the datacardvalue field, add the following.

If(
    !IsBlank(User().Email),
    {
        '@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
        Claims: "i:0#.f|membership|" & Office365Users.ManagerV2(User().Email).mail,
        Department: Office365Users.ManagerV2(User().Email).department,
        DisplayName: Office365Users.ManagerV2(User().Email).displayName,
        Email: Office365Users.ManagerV2(User().Email).mail,
        JobTitle: Office365Users.ManagerV2(User().Email).jobTitle,
        Picture: ""
    },
    Parent.Default
)

If you are getting weird names, like the "claims" showing up, you need to change the display of the datacardvalue. see below.