PowerApps Licensing - Please help!

[Krishnamurthy]

I am using Microsoft 365 Business Standard license which comes with "Microsoft Power Apps Plan 2 Trial". However, I am pretty much able to do anything with it. Create apps, use premium connectors. I am confused now because we are now trying to create apps for business and if I should continue with this. I found the below licenses from PowerApps website. What does the below offer over the trial license?

Run Single Apps - 10$

Run Unlimited Apps - 40$

[WarrenBelz]

Hi @Krishnamurthy ,

A "standard" E3 licence allows running of Power Apps and Power Automate with "standard" connectors, allowing data source choices of Excel in OnDrive or (much better) SharePoint. 

The two licences you note are $USD per user per month with $10 for one app (actually two) and $40 for unlimited, with both allowing access to premium connectors / data sources.

We run a substantial operation on E3 licences (SharePoint data).

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[iAm_ManCat]

Hi @Krishnamurthy 

The trial license is the same as the Per User license, however it only lasts for a short period (30 days that can be extended to 60 days), after which period you must purchase a license if you are going to be using Premium connectors/functionality.

Additionally, when you create an App using Premium connectors, everyone who accesses the App must also have a Premium-capable license (and if they will only be accessing one or two Apps then they can get the $10 Per App rather than the Per User, as @WarrenBelz mentioned above)

Cheers,

Sancho

[Krishnamurthy]

Thank you @iAm_ManCat  @WarrenBelz 

So if I am the developer and I am creating the apps and if I want to share it with other people, do others need the license as well? How does it works?

[WarrenBelz]

Hi @Krishnamurthy ,

Yes anyone using Power Apps needs the appropriate licence for the app connectors.

You can share outside your organisation as long as the other user has a licence as described.

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[Krishnamurthy]

Sorry, you mean to say even if I want to share to my management team, then I have to get the license for the entire team to use the app?

In that case, which app is preferred?

The 10$ app or the 40$ app?

@WarrenBelz @iAm_ManCat 

[WarrenBelz]

@Krishnamurthy ,

To use standard connectors, neither as an E3 licence is all you need.

The difference in the others is the amount of apps allowed. $10 will get you one (actually two I believe) and the $40 is unlimited.

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[gabibalaban]

Hi @Krishnamurthy,

Please visit https://powerapps.microsoft.com/en-us/pricing/  to get more info.

Yes, if you create an app which use premium connector (like Sql Server, SAP, AzureBlobStorage, almost all known data-sources and much much more) ALL USERS (who use the app) have to have PowerApps licenses. The licenses are bought from Microsoft 365 Admin Center as add-on and are automatically allocated to user when you shared an app (with premium connector).

There are two kind of paid licenses PowerApps per user per app (10$/month) and PowerApps per user (40$/month), the main difference is the number of apps allowed to run ( 2 for per user per app license, unlimited for per user licence).

Also there is a Office 365 PowerApps license, included in almost all Office 365 package, working with standard connector.(see https://docs.microsoft.com/en-us/connectors/connector-reference/connector-reference-powerapps-co...

[WarrenBelz]

Thanks @gabibalaban ,

The only elaboration I would do on this is your comment almost all known data-sources and much much more, does not include SharePoint, which is "free" in so much that it is included in a standard E3 licence. We run a very substantial operation completely off SharePoint lists and Libraries on Canvas Apps and have not found any real impediment to doing what we need.

[Krishnamurthy]

Hi @WarrenBelz @gabibalaban @iAm_ManCat 

I am quite confused because as per the developer plan, I can't share the apps with other users in my tenant.

I was thinking that I could use dev plan and I can get license for other users who needs access to app.

How can I share apps with dev plan? Is it possible if other have the license?