PowerApps Licensing - Please help!

[Krishnamurthy]

I am using Microsoft 365 Business Standard license which comes with "Microsoft Power Apps Plan 2 Trial". However, I am pretty much able to do anything with it. Create apps, use premium connectors. I am confused now because we are now trying to create apps for business and if I should continue with this. I found the below licenses from PowerApps website. What does the below offer over the trial license?

Run Single Apps - 10$

Run Unlimited Apps - 40$

[gabibalaban · Accepted solution]

Hi @Krishnamurthy,

I think that saying "the developer plan" you refer to "the power apps community plan". If so, you can develop your app inside this plan using all premium connectors you need, export it and import it to a licensed user account who can share it to all interested user in the tenant (of course if they have PowerApps licenses).  

But, as @WarrenBelz highlighted twice in this topic, please consider developing your app based on SharePoint datasource and your efforts will be covered by Microsoft 365 licenses and of course app can be shared with  everyone you want inside the organization (with Microsoft 365 license).

[WarrenBelz · Accepted solution]

@Krishnamurthy ,

There are no separate "dev" and "user" plans - what plan everyone needs depends mainly on what connectors are required.

For instance if you can run on a SharePoint data source with "standard" connectors, then an E3 (Office365 Enterprise 3) licence will do the job for all users. You may already have this.
If you want premium connectors such as an SQL or CDS backend, then the $10/$40 per user Power Apps plans are required (generally on top of the E3).

Does this clarify the matter for you?

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[Krishnamurthy]

Hi @gabibalaban  @WarrenBelz 

I get what you are trying to say now.

So since I am a developer of the app, I will use the community plan or the free plan and will develop and export it to the users who has the license and from there on they can share it with other users in the organisation.

Does this sound correct?

Thank you so much for timely response.

[gabibalaban]

Yes, is a possibility when you are using premium connectors and the DEVELOPER don't have a license assigned. 

[WarrenBelz]

Hi @Krishnamurthy ,

I don't believe that is correct - the reference on the Community Plan says a free development environment for individual use and it clearly says in Key Features that you cannot share the app

Key features
Create and run apps	Yes. You can create unlimited apps
Share apps*	No

so simply put

• Standard connectors and SharePoint (or Excel/One Drive) data source - ALL need at least E3 licence (Standard Enterprise)
• Premium connectors and/or SQL data source etc - ALL need per user licence.

does this clarify the matter?

[Krishnamurthy]

Hi @WarrenBelz 

As @gabibalaban said, you cannot share apps, but you can export the app and import it in another user which has license. Does this make sense?

[gabibalaban]

I don't want to be misunderstood in this matter, from my understanding, @Krishnamurthy  asks for a solution to develop one app and, in this way, to develop his skills of PowerApps. This is why I leaded him to PowerApps Community Plan (to develop his skills and show to his management team the power of PowerApps).

Please forgive me if my advice was not appropriate, I just wanted to help.

[WarrenBelz]

@Krishnamurthy ,

Yes technically that is correct - I must admit I was on a developers thought train when I answered - while you are developing, they cannot test it and after you export, you cannot correct any errors or make any required updates/changes (or not on the same copy anyway). I could not work with that process, but if you believe you can, then yes, it would fit the licencing model.

What I can suggest however is that if you have the same (whatever is required) licence, you do not need to be on the same tenant as apps can be cross-shared as long as everyone has the appropriate licence.