Powerapps form not showing for hidden items from gallery

[Alois]

Hi all,

I have a gallery of items in the form of assignments. OnSelect an assignment, the user is able to accept the assignment which updates the "Status" sharepoint column from "Undelivered" to "In Progress". 

When the status is "In Progress", the assignment will be removed from the gallery. How do I view the hidden "In Progress" assignment the user selected in another screen? I intend to show it separately from the gallery so that the user is able to press on another button to update the Status to "Completed"

Gallery of assignments

OnSelect gallery item > Detailed Information > OnSelect Button to accept assignment which updates the "Status" column to "In progress" and hides item from gallery

The same assignment is no longer showing up in a new screen as the code is based on Gallery.Selected

Would really appreciate any advise to solve this.

Regards,
Alois

[WarrenBelz]

Hi @Alois ,

This is an issue caused by the workflow design of your app. You are removing an item from the selection process, so obviously the user can no longer see it. You could consider another strategy for the Item of the form.

Firstly, your gallery OnSelect would be

Set(varID, ThisItem.ID)

and then the Item of the Form would be

LookUp(
   YourListName,
   ID=varID
)

 This has the same effect as your current setting, except you can set varID to the ID of the record you have just changed and it will then display in the form.

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[v-qiaqi-msft · Accepted solution]

Hi@Alois,

Based on the issue that you mentioned, do you want to view the items whose status is "In Progress" and update them to "Completed" when necessary?

Could you please share a bit more about the scenario?

In your scenario, there should be at least 2 'Detailed Information' screen, one for displaying the "Undelivered" items and set a button to update the status, and another one for displaying the "In Progress" items and set another button to update the status into "Completed".

The key is you should create a collection to store the SP data, and when you want to remove a certain item from the Gallery which will not affect the data source.

I have a test on my side, please take a try as below.

Add a Button in the fist Gallery screen and set the OnSelect property as below:

Collect(ColAss,Assignments)

Note: 'Assignments' is my SP list name.

Set the Items property of the Gallery as below:

ColAss

Click the ">" button and add a Button within the detail screen, set the OnSelect property as below:

Patch(
    Assignments,
    BrowseGallery1.Selected,
    {Status: {Value: "In Progress"}}
);
RemoveIf(
    ColAss,
    Status.Value = "In Progress"
);
Navigate(Screen1)

After it navigates you to the screen1, there is a Gallery and you can set the Items property as below:

Filter(Assignments,Status.Value="In Progress")

Add another button to update the status, you need to set the OnSelect property as below:

Patch(Assignments,Gallery1.Selected,{Status:{Value:"Completed"}})

Note: Gallery1 is to display the "completed" item, if you do want to update its status, you should select it within Gallery1 firstly in order to make the "Gallery1.Selected" work.

If you want to view the item that is in the "Completed" status, you can add another Gallery and set the Items property as below:

Filter(Assignments,Status.Value="Completed")

All the above operation is aimed to remove the selected "undelivered" item from the Gallery rather than the SP list in order to view it from another Gallery again.

Best Regards,

Qi