cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
cjordan
New Member

Searching AND Selecting Office 365 Users

I am currently working on a "Create Ticket" form for our ticketing system. I currently am able to search for users in our Office 365 tenant by using: Office365Users.SearchUser({searchTerm: inputTo.Text})

 

The problem I am having, is that I want the user to then be able to "Select" the name and have it autofill the name column.

 

Do you know if this is possible?

Any guidance is appreciated.

 

Thanks!

12 REPLIES 12
rgruian
Power Apps
Power Apps

It should be possible to pipe the result of that query into e.g. a listbox or a gallery -- customized to render whetever fields you want to show -- which will allow for that selection process to occur. Once an item/user is selected, the selection becomes available at the "Selected" property of the lisbox or gallery, allowing you to use it in other formulas. For example:

 

    NameInput.Default = listbox.Selected.Name

 

I would be happy to help in more detail if I had a bit more context into what you are trying to accomplish.

Radu Gruian [MSFT] ** PowerApps Staff

What control are you using to show the users returned from the search? If you are using a Gallery control, you will be able to refer tthe record user has clicked/selected using the Gallery.Selected property.

 

Thank you very much for your response!

 

Do you have any information on how to set something like this up?

 

I have looked throught the PowerApps forums  and documentation but have not been able to come to anything helpful 😞

 

 

- Create a Gallery
- Within the gallery, create for example a label to show the user name
- Bind the gallery to the results coming from Office365
    gallery1.Items = Office365Users.SearchUser({searchTerm: inputTo.Text})

- This will auto-bind the label to the Name field. Please feel free to re-bind it to any other field, such as Email.

- Outside of the gallery, create a text input control that will be "auto-filled" with the selected user

- Bind the input to the gallery selection, e.g. the name field.

    inputText2.Default = gallery1.Selected.Name

 

I hope this helps.

Radu Gruian [MSFT] ** PowerApps Staff

Assuming you have put a TextInput control to enter the name for search and a gallery to your screen.

 

The Items property of gallery should be set to: Office365Users.SearchUser({searchTerm:TextInput1.Text})

 

And then add a TextBox where you want to show the name of the selected user, and set its Text property to Gallery1.Selected.DisplayName

Thanks for info MSFTSs Ankit Saraf and Radu Gruian. Would like to mention that in addition to the selected value it also seems possible to use the LookUp function which perhaps may be useful in some scenarios to avoid naming collitions where you are displaying/ filtering SharePoint List Items with People Columns in Content Controls, and want to show user details for multiple users at the same time.

 

LookUp( Office365UsersGallery.AllItems, DisplayName = "[Display Name]").Department


Where the Office365UsersGallery Item Property is set as Radu Gruian/ Ankit Saraf explained to us:


Office365Users.SearchUser({searchTerm:TextInput1.Text})

Hi! I would like to do something similiar.  However, I am kind of new to PowerApps and confused by the instructions that you left.


I would like to look up a username from a list I created in SharePoint & get the email from the Office365 User connector.  I cannot get that to work successfully however.  Any help would be appreciated.  Thank you! @sarafankit @rgruian 

Hi!

 

Just to be sure I understand your scenario, is User a Person Column in your SharePoint List, or just a free text column with the User?

Based on that I will try to give some advice: 1) When searching for Users in Office 365 in general in your Azure AD: You can use the Office 365 "Search".  This is a in built search operator to easen the task to do this as explained by the others here:

Office365Users.SearchUser({searchTerm: SearchUserInput.Text})

 

2) However, another common scenario for filtering is when filtering a SharePoint List which have a User Column

Preferably a standard SharePoint Person Column.  Then the filtering process is a bit easier, since you do not 

need to search Office 365 AD Users to filter the list. You use instead a Filter operation on the Items property

on the Gallery bound to your SP List. If the User is a Person Column ( which I hope it is ) then you could create filters like

this ( not correct syntax 😞   Filter ( spList ;  User.Name. StartsWith ( SearchUserInput.Text ) )

Sorry for not 100% correct syntax, but just to give you an idea. 

 

How to get the mail for the User: 

If User is Person Column, the mail property already exists ( points) on the list object by SharePoint/ AD. You just need to a label on the first item in the Gallery, and sets its item text/ default property to ThisItem.User.Mail. ( intellisense on ThisItem should

give you the correct syntax ) Sorry for not giving 100% exact code here, but hope this might set some direction for you!

Maybe the confusion arrives because its 2 different thing in PowerApps to filter SP List Items 

based on a User Column than Office 365 Users in AD. 

Extra tip: Some times its more useful to get the mail from the Office 365 Users data source anyway.

I have not seen this issue for some time, so maybe its resolved, but sometimes you can be tricked by short/ long name on mail on SP Person Column.

Office 365 Users data source gives you the possiblity to get UPN and ids etc. If you need this also, you could

Filtering Office 365 DataSource with the ThisItem.User.Mail property on the Gallery .

However, it can affect performance to call Office 365 Users unneccsesary.  If you are new filtering on a gallery, Microsoft have some good examples, but the major thing to  remember is that in edit mode, the first item in the gallery is where the modification is done to.  Its here I think you could add a label , and set its text value to ThisItem.User.Mail  ( this requires the User Column

to be a standard SP User Column though ) 

 

 

Just to be sure I understand your scenario, is User a Person Column in your SharePoint List, or just a free text column with the User?

Based on that I will try to give some advice:  When searching for Users in Office 365 in general in your Azure AD: You use the Office 365 "Search".  This is a in built search operator to easen the task to do this as explained by the others here:

Office365Users.SearchUser({searchTerm: SearchUserInput.Text}) However, another common scenario for filtering is when filtering a SharePoint List which have a User Column. Preferably a standard SharePoint Person Column.  Then the filtering process is a bit easier, since you do not need to search Office 365 Users to filter the list. You use instead a Filter operation on the Items property on the Gallery bound to your SP List. If the User is a Person Column then you could create filters like this ( not correct syntax 😞   Filter ( spList ;  User.Name. StartsWith ( SearchUserInput.Text ) )

Sorry for not 100% correct syntax, but just to give you an idea.  

How to get the mail: 

If User is Person Column, the mail property already exists ( points) on the list object by SharePoint/ AD. You just need to add a label on the first item in the Gallery, and sets its item text/ default property to ThisItem.User.Mail. ( intellisense on ThisITem should give you the correct syntax )

In case you must call Office 365 Users anyway to get the mail ( maybe because you need to get UPN, short form/ long form  mail etc or User Name is a free text name)  You could do this, by for example do a extra query to Office 365 Users with ThisItem.User.Mail or ThisItem.User.Name as input param. However, this could affect performance. 

 

 

 

 

 

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages