Update screen & Submit Your "Update"Button

[Ogun_ustun]

Dear All,

I am working on a powerapps customs forms beloning to a sharepoint list. Idea is simple; users create their initiatives and submit the sharepoint list and in case there is update needed on the list item, user will update existing one and submit again.

Main Page as following:

- Submit New Initiative

- Edit in existing initiative

There is no issue submitting new date but for editing or updating the existing ones i have issue.

> is not working. Which formula should i use to see existing items and update them?

Sorry i am pretty new on powerapps i tried to reseach the issue on the form but didn't manage to sort it out.

If you support me i will be glad.

Thanks

Ogun

[mdevaney]

@Ogun_ustun 

Here's what I would recommend:

Leave this code in place in your Icon's OnSelect property

Select(Parent)

Put this code in the OnSelect property of your DataCard

EditForm(your_form_name);Navigate(your_screen_name,None);

Finally, use this code in the Item property of your Form.  Make sure you change Gallery1 to match your gallery name on the previous screen.

Gallery1.Selected

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[Ogun_ustun]

@mdevaneythank for you reply.

I did what you recommended to me but didn't manage to make it worked. Screenshots are as following:

I have only one form into "Submit Screen" as "Submit From". I don't have a form into Edit Screen. Isn't it correct approach to the app?

If you review and support me i will be glad.

Thanks

Ogun

[mdevaney]

@Ogun_ustun 

Please try this code and let me know if it works.

EditForm(SubmitForm);Navigate(EditScreen);

The best practice in PowerApps is to use a single form to New Entry, Edit Existing, or View.  You can control what mode the form is in using:

• NewForm(your_form_name)
• EditForm(your_form_name)
• ViewForm(your_form_name)

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Please click "Accept as Solution" if my post answered your question so that others may find it more quickly. If you found this post helpful consider giving it a "Thumbs Up."

[v-xida-msft]

Hi @Ogun_ustun ,

Does the Gallery1 connect to same data source as your SubmitForm?

Could you please show more details about the error message when you submit form data to update existing record?

Based on the issue that you mentioned, I have made a test on my side, and don't have the issue that you mentioned. Please consider set the OnSelect property of the ">" icon in your Gallery to following:

EditForm(SubmitForm);
Navigate(SubmitScreen)

Set the Item property of the SubmitForm to following:

Gallery1.Selected

or

LookUp('YourSPList', ID = Gallery1.Selected.ID)

Set the OnSelect property of the "Save" button to following (submit form data using Patch function instead of SubmitForm function) :

If(
   SubmitForm.Mode = FormMode.New,
   Patch('YourSPList', Defaults('YourSPList'), SubmitForm.Updates),  // Add new record 
   Patch(                                                            // Update existing record
          'YourSPList',
          LookUp('YourSPList', ID = Gallery1.Selected.ID),
          SubmitForm.Updates
   )
);
If(
   IsEmpty(Errors('YourSPList')),
   Refresh('YourSPList');Back()
)

Please consider take a try with above solution, check if the issue is solved.

Note: I assume that the Gallery1 and the SubmitForm connect to same data source -- 'YourSPList'.

More details about Patch function in PowerApps, please check the following article:

Patch function

If the issue still exists, please consider re-create a new connection to your SP List from your app, then try above formula again, check if the issue is fixed.

Best regards,

[Ogun_ustun]

@v-xida-msftthanks for your reply.

Your advise almost found a solution for me but one thing needs to be done:

When i click "add new initiative" the cells should come as empty instead of referring existing records? What should i do for it?

If you review the screenshots and let me know i will be glad.

BR

Ogun

[v-xida-msft · Accepted solution]

Hi @Ogun_ustun ,

I have made a test on my side, please consider take a try with the following workaround:

Set the the OnSelect property of the "Add new initiative" button to following:

NewForm(SubmitForm);
Navigate(SubmitScreen)

Set the Item property of the SubmitForm to following:

Gallery1.Selected

Set the DefaultMode property of the SubmitForm to following:

FormMode.Edit

Please consider take a  try with above solution, check if the issue is solved.

Best regards,